SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.063, Solicitation of Bids, the Texas Facilities Commission (TFC) is requesting bids for the provision to provide a full routine maintenance, preventative maintenance, phone monitoring, and repair services on all elevators and related equipment at the Out of Austin (OOA) TFC managed locations: Elias Ramirez State Office Building (ERB) located at 5425 Polk Street, Houston, Texas 77023, Ft. Worth State Office Building (FTW) located at 1501 Circle Drive, Fort Worth, Texas 76119, and Waco State Office Building (WAC) located at 801 Austin Avenue, Waco, Texas 76701. TFC anticipates multiple awards from this solicitation.
CONTRACT TERM: This service shall begin on the date of issuance of purchase order and shall expire on August 31, 2026. The service may be renewed for four (4) additional one (1) year periods, provided the renewal is executed prior to expiration of the current purchase order term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.
SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.
a) The solicitation process for this RFP will proceed according to the following schedule:
EVENT
DATE
TIME
Issue IFB
September 13, 2024
Mandatory Walk Site Visit
(Attending only one out of the three optional days will satisfy the mandatory requirements)
September 25, 2024, through October 11, 2024 (See schedule below )
10:00 AM
Deadline for Submission of Questions
October 15, 2024
12:00 Noon, Central Time
Deadline for Submission of Bids
October 29, 2024
3:00 PM, Central Time
Expected Contract Start Date
December 15, 2024
MANDATORY WALK SITE VISITS:
The mandatory walk site visit will be conducted at the dates and times shown below. Attending only one (1) out of the three (3) optional days will satisfy the mandatory requirement. You will be met at the front entrance and greeted by a TFC employee representative. Please do not be late.
All attendees shall sign the Onsite Walk Attendance Sheet for each walk. Copies of the sign in sheets will be provided through an addendum which will be posted on the Electronic State Business Daily. Only attendees of the mandatory walk will be allowed to submit a response.
Background
The Texas Facilities Commission (TFC) is seeking bids for elevator and related equipment maintenance services at various locations managed by TFC. The goal of this contract is to ensure the optimal operation and safety of elevators at the Elias Ramirez State Office Building in Houston, Ft. Worth State Office Building, and Waco State Office Building.
This solicitation is issued under Texas Government Code Sections 2165.001 and 2156.063, which govern the custodianship of state property and solicitation of bids.
Work Details
The contractor will provide full routine maintenance, preventative maintenance, phone monitoring, and repair services for all elevators and related equipment at the specified TFC-managed locations. Services include:
- Maintaining all elevators in optimal operating condition.
- Furnishing all necessary materials, parts, labor, tools, lubricants, and equipment.
- Compliance with ANSI/ASME 17.1 Safety Code for Elevators.
- Monthly systematic examination and adjustment of elevator components including machine gears, brake systems, controllers, cables, etc.
- Cleaning machine rooms and elevator pits.
- Performing annual safety tests and certifications as required by TDLR.
- Providing remote monitoring capabilities if available.
- Responding to service calls within specified timeframes (60 minutes during business hours; 2 hours outside business hours).
- Documenting all service calls and maintenance activities in a logbook.
Period of Performance
The contract will commence on the date of issuance of the purchase order and will expire on August 31, 2026. There is an option for renewal for up to four additional one-year periods if executed prior to expiration.
Place of Performance
Services will be performed at the following locations:
1. Elias Ramirez State Office Building (ERB), 5425 Polk Street, Houston, Texas 77023
2. Ft. Worth State Office Building (FTW), 1501 Circle Drive, Fort Worth, Texas 76119
3. Waco State Office Building (WAC), 801 Austin Avenue, Waco, Texas 76701.
