*Amendment 1 resulting in Lot 1 Round 2 is issued to correct a site visit date.MANDATORY SITE VISITSA mandatory site visit will be held at each of the four data centers to survey the facility and discuss the requirements of the solicitation. The site visit will commence promptly on the date and time listed in Table 1, below, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to a supplier for their failure to obtain information discussed during the site visit due to their arriving after the site visit has convened. Suppliers who fail to attend the mandatory site visit will be deemed not responsive. Pre-registration is required (see below) to make arrangements for authorization to enter the facility. Please arrive 15 minutes early to complete registration and sign-in. Visitors must check in with security upon entering. Due to security at the location, backpacks or large baggage will not be permitted on the site. Visitors will follow all building requirements.SITE VISIT SCHEDULE AND FACILITY LOCATIONS:The following schedule, Table 1, defines the facility names (abbreviation), facility locations, and the date and times of the site visits: #Arrival Time Date of Site VisitBuildingMeeting Location19:00 a.m. 08/15/24OSHP Post 23(P23)3800 Lancaster-Circleville Rd, Lancaster, OH 43130210:30 a.m. 08/15/24Alum Creek Facility (ACF)1583 Alum Creek Dr.Columbus, Ohio 43209 (meet at the Facility services office, Door #52, left/rear side of building)31:00 p.m. *08/15/24Charles D. Shipley Building (SHIPLEY)1970 W. Broad St. Columbus, Ohio 43223 (Pre-registration at security desk, meet in lobby of visitor entrance)42:45 p.m. 08/15/24Ohio Emergency Management Agency(EMA)2855 W. Dublin Granville Rd. Columbus, Ohio 43235(Pre-registration at security desk at front visitor entrance) BACKGROUND.The Ohio Department of Public Safety (DPS) maintains four data centers in central Ohio that support the various aspects of the DPS mission. These four data centers are critical and the supporting services (HVAC, fire detection and protection, electrical etc.) must be maintained at a high level of performance. In 2014 DPS hired Karpinski Engineering to do a report detailing the expected level of preventative maintenance required for the four data centers.OVERVIEW.DPS is seeking a Contractor to Coordinate and oversee a preventative maintenance and repair program for its four data centers in central Ohio. The services covered under this Contract will include HVAC, fire detection and protection, electrical, UPS and emergency backup. Not all services are required at all locations.OBJECTIVES. DAS has the following objectives that it wants this Work to fulfill, and it will be the Contractor's obligation to ensure that the personnel the Contractor provides are qualified to perform their portions of the Work.The Ohio Department of Public Safety is seeking a Contractor to coordinate and perform all of the preventative maintenance and repairs required for the HVAC, fire protection, electrical and associated systems for its four data centers in central Ohio.
Background
The Ohio Department of Public Safety (DPS) oversees four critical data centers in central Ohio that support its mission. These facilities require high-performance maintenance for HVAC, fire detection and protection, electrical systems, and other supporting services. In 2014, Karpinski Engineering conducted a report detailing the necessary preventative maintenance levels for these data centers. DPS is now seeking a contractor to coordinate and manage a preventative maintenance and repair program for these facilities.
Work Details
The contractor will be responsible for the following services across the four data centers:
1. **HVAC Maintenance**: Includes maintaining CRAC units, dry coolers, glycol pumps, and ensuring proper glycol fluid maintenance. Specific equipment includes:
- CRAC Units: LIEBERT DS UNITS Model Number: DS053KDC0EI (2 units at Lancaster Post 23).
- Dry Coolers: LIEBERT Model Number: DSO491Y32 (2 units at Lancaster Post 23).
- Glycol Pumps: LIEBERT Single Pump Model Number: S3Y (2 units at Lancaster Post 23).
2. **Fire Protection Systems**: Maintenance of fire suppression systems including:
- Clean Agent Gaseous Fire Suppression System (3M NOVEC 1230).
- VESDA Smoke Detection System (XTRALIS VESDA VLP DETECTOR).
3. **Electrical Systems**: Maintenance of distribution panels and emergency power off systems.
4. **Preventative Maintenance**: Regular checks and repairs as outlined in the Karpinski report to ensure all systems operate within specified parameters.
Place of Performance
The services will be performed at four data center locations in central Ohio, specifically:
1. OSHP Post 23, Lancaster
2. Alum Creek Facility, Columbus
3. Charles D. Shipley Building, Columbus
4. Ohio Emergency Management Agency, Columbus
