This Event 24/25-157MC is issued by the State University of New York at Stony Brook (herein after referred to as SUNY ) to solicit proposals to provide all necessary labor, materials, equipment and services to perform regular on call maintenance and repair/retrofits/and or replacements of existing Reciprocating, Non-reciprocating and Scroll Air Compressors, Air Dryers, After Coolers, Intercoolers and Receiver Tanks in accordance with the manufactures recommendation's, (O&M manuals) and technical bulletins. All compressors and components are located on the main campus of Stony Brook University, campus Residential, R&D campus, Southampton Campus and other off-site properties belonging to, managed or operated by the State University of New York at Stony Brook, Stony Brook, NY 11794, services as herein described delivered NET FOB Destination in accordance with SUNY at Stony Brook 24/25-157MC.
IN-PERSON CONFERENCE
Mandatory Pre-Bid Conference:
The Mandatory Pre-Bid Conference is scheduled for April 24th, 2025 at 2:00 PM EST. The conference will be held in Conference Room A, Building 17 (Procurement Office) Research & Development Park, 1512 Development Drive, Stony Brook, NY 11794
Bidders are required to attend the conference if they intend to submit a bid. Failure to attend the Mandatory Pre-Bid Conference will result in rejection of your proposal.
Jaggaer Supplier Registration:
https://solutions.sciquest.com/apps/Router/SupplierLogin
Public Site URL:
https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=SUNY
Tutorial Video on registration process
https://www.youtube.com/watch?v=EPwSanSotkw
Bid Opportunities
https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=SUNY
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 0%
Women Owned Sub-Contracting Goal: 0%
Service-Disabled Veteran-Owned Business Contracting Goal: 0%
Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:05/16/2025 12:00 PM
All bids must be submitted online through Wolfmart, Stony Brook's procurement portal.
Contract term: 5 Years
County(ies): Nassau, Suffolk
Location: SUNY Stonybrook
Business entities awarded an identical or substantially similar procurement contract within the past five years:
John Iacono Inc.
Background
The State University of New York at Stony Brook (SUNY) is issuing this solicitation to obtain proposals for maintenance and repair services for various air compressor systems located on its main campus and other associated properties. The goal of the contract is to ensure the operational efficiency and reliability of these systems, which include reciprocating, non-reciprocating, and scroll air compressors, as well as associated components such as air dryers and receiver tanks.
Work Details
The contractor will provide all necessary labor, materials, equipment, and services to perform regular on-call maintenance, repairs, retrofits, and replacements of existing air compressor systems. Specific tasks include:
- Inspecting and repairing automatic blowdowns and timers;
- Addressing oil and air leaks;
- Replacing belts, fan guards, and compressor valve gaskets;
- Repairing pressure switches and intake filters;
- Cleaning discharge lines;
- Charging refrigerants;
- Replacing compressors with more efficient models when necessary;
- Disposing of replaced equipment.
All work must adhere to manufacturers' recommendations as outlined in operation and maintenance manuals.
Period of Performance
The contract will commence on or about September 1, 2025, with a total duration of five years.
Place of Performance
Services will be performed at the main campus of Stony Brook University, including residential areas, R&D campus, Southampton Campus, and other off-site properties managed by SUNY.
Bidder Requirements
Bidders must provide three references demonstrating experience in similar services for at least three years. They must have trained mechanics available for regular and emergency service with a two-hour callback response time. Bidders are required to submit proof of training for technicians on the specified equipment. A background check policy for employees must be included in the bid submission. The contractor must maintain a complete machine shop capable of performing necessary repairs.
