This Request for Proposal (RFP) is issued by SUNY Empire State University (herein after referred to as SUNY Empire ) to solicit proposals for a curriculum management software solution that can integrate with our current ERP system, which is Ellucian Banner.
The curriculum management solution should support the creation and approval process for courses and programs. We anticipate the creation of custom forms and workflows to meet all the approval requirements for courses and programs. The solution must integrate with Ellucian Banner. Approvals should be sent to the next level but edits and denials should be returned to a previous approver. We need to keep edits and previous versions in our history, along with the latest approvals.
Some Main Objectives:
Solution will be used by employees in various remote locations.
Solution to create, maintain and revise courses with the corresponding workflow identified by the university. Multiple, customized workflows based on the type of course and proposal (e.g., a revision proposal of an existing undergraduate course or the proposal of a new graduate course) would be required. The product needs to be closely integrated with the ERP. (Ellucian Banner).
Solution product to create, maintain and revise academic programs with the corresponding workflow identified by the university. Multiple, customized workflows based on the type of program and proposal (e.g., a revision proposal of an existing undergraduate program or the proposal of a new graduate program) would be required.
Solution should provide a user-friendly, web-based interface that can integrate with our current ERP system, which is Ellucian Banner. The selected product should increase and enhance efficiency and productivity via customized capabilities.
Minimum Qualifications of eligible vendor
A vendor with a minimum of five (5) years of experience in Curriculum Management software creation and implementation.
Works within higher education market.
Conducts business within the State of New York.
The results of this RFP will be used to award a three-year contract with the option to renew for two additional one-year periods, to a vendor determined to be most qualified to meet SUNY Empire's needs as described in this RFP.
This procurement's communications are restricted under NYS Finance Law 139j. You may only contact the designated contacts on this advertisement for information. Please send all inquiries via email to both contacts listed on the ad.
The RFP and response forms are attached to this advertisement. Please make all inquiries by email and only to both designated contacts indicated in this advertisement.
Questions and Answers will be posted using the following link: RFP-ESU-24-20 Curriculum Management Q & A | Empire State University (sunyempire.edu)
SUNY Empire reserves the right to award no contract.
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Service-Disabled Veteran-Owned Set Aside: No
Due date:09/27/2024 3:00 PM
Contract term: 3 Years-Options for renewal
County(ies): All NYS counties
Business entities awarded an identical or substantially similar procurement contract within the past five years:
Leepfrog Technologies, Inc.
Background
This Request for Proposal (RFP) is issued by SUNY Empire State University to solicit proposals for a curriculum management software solution that integrates with their current ERP system, Ellucian Banner.
Established in 1971, SUNY Empire serves over 16,000 students and is recognized for its affordable online education and individualized curriculum. The university aims to enhance its course and program approval processes through this software, ensuring compliance with state requirements and improving efficiency.
Work Details
The curriculum management software must support the creation and approval process for courses and programs, including custom forms and workflows tailored to various types of course proposals (e.g., undergraduate revisions or new graduate courses).
Key functionalities include:
- Integration with Ellucian Banner.
- Customizable workflows for different course and program types.
- A user-friendly web-based interface.
- Ability to manage user privileges related to proposal creation, editing, and approvals.
- Archiving of all approvals and tracking of changes.
- Generation of final program documents in formats like .pdf or .docx.
The implementation will require training for administrators and users, as well as a non-production sandbox for testing.
Period of Performance
The contract will be awarded for a period of three years with options to renew for two additional one-year terms. The anticipated contract start date is March 13, 2024.
Place of Performance
The services will be performed remotely, accessible to employees in various locations throughout New York State.
