District-Wide Substitute Teacher Management System Development

Background
The Wake County Public School System (WCPSS) is the largest school district in North Carolina and the 15th largest in the United States, serving approximately 161,000 students across 199 schools.

The district is seeking proposals for a comprehensive Absence/Substitute Management Software system to meet its current and future needs for managing substitute teachers effectively.

Work Details
Vendors must provide a complete system that specializes in supporting K-12 institutions with providing substitute teachers.

The proposed system must include:
- A modern user interface
- Functionality to identify staff absences
- Differentiation of positions needing substitutes
- Mass absence entry
- Automatic partial absence filling
- Assignment of multiple substitutes to one job
- Communication features for end users
- A robust mobile application for substitutes and staff
- Text message options for job offers
- Notification systems for alerts
- Scalability for increased demand
- Video messaging capabilities for substitutes
- Real-time data access and reporting capabilities
- Backup procedures and recovery plans
- Integration with other district systems via API
- Clock-in/out options for substitutes
- Support for modified schedules and personal leave limitations based on NC Public Schools policies
- A user interface displaying up to 2,000 jobs with filtering options.

Period of Performance
The contract will be performed from the date of award until January 31, 2025.

Place of Performance
The services will be performed primarily at Wake County Public School System locations in Raleigh, North Carolina.