The City of Raleigh (City) seeks to obtain the services of a qualified firm to provide digital short and medium run printing and large format printing in both black and color on various substrates, bindery, and related mail services to all City departments. City departments are located throughout the City of Raleigh. Firms interested in submitting a Proposal to provide such services are required to follow the guidelines and instructions contained in this Request for Proposals (RFP). A detailed scope of services is provided in Section 4 of this document.
Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas in the country. A great economy, top educational institutions, and exceptional health care facilities are some of the characteristics that attract people to the triangle area. The mild climate, diverse work force and proximity to Research Triangle Park combine to make Raleigh a great place to live.
The City conserves and protects our environmental resources through best practice and cutting-edge conservation and stewardship, land use, infrastructure and building technologies. The City welcomes growth and diversity through policies and programs that will protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural and human resources for future generations. The City leads to improve quality of life for neighborhoods, and standard of living for all citizens. The City works with universities, colleges, citizens, and local partners to promote new technology, create new job opportunities, and encourage local businesses and entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry out the duties of the City through transparent civic engagement and by providing the very best customer service to our citizens.
Work Details
The goal of this work is to provide complete cost effective and efficient processes for the purchase of printing, bindery, and related mailing services.
The Contractor shall perform for the City services including producing high quality small, medium, and large format print projects in both black and color ink on various substrates; providing miscellaneous bindery services including manual handwork and automated processes; producing all work from a digital file (pdf format); providing small, medium and large format printing on multiple substrates including various paper stocks, permanent and non-permanent sticker substrates that include both paper and vinyl in white and clear; providing automated mailing services including list management, cleanup, manual formatting, NCOA, de-dupe of list; providing delivery of documents to ordering department(s) at all City locations as specified; providing a secure 'Will Call' area at the contractor's site for pickup of work by City departments that require this service; working with the City Print Services staff; assisting with any technical issues that may arise without charge; assuming sole responsibility for the complete effort as required by this RFP.
Period of Performance
The Contract shall have an initial term of 3 years with an option to renew for up to 2 additional one-year terms. The City reserves the right to extend a contract term for a period of up to 180 days in 90-day-or-less increments.
Place of Performance
City departments are located throughout the City of Raleigh.
