INVITATION FOR BIDIFB #009-46For the provision of: Septic and Grease Pumping Services Annual ContractHall County, Georgia, Board of Commissioners (herein County ), is seeking qualified vendors to provide septic and grease tank pumping (herein Services ) on an as needed basis for various Hall County departments with a guaranteed price for a 12-month period. The County seeks to award one (1) vendor to perform all the services. Schedule of Events:Date IFB Issued: April 23, 2025Bid Due Date: May 8, 2025, at 2:00 PM Bidding Process: Hall County is now accepting sealed bids for the provision of Septic and Grease Pumping Services in the County's Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on Thursday, May 8, 2025.Bidders must submit three (3) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and also include one (1) USB Flash Drive with all documents. Public Reading: Bid openings are open to the public and Bidders. Bidders are not required to attend bid openings but may do so. The Issuing Officer named herein will open and publicly read all Bidders' company names and cost proposals on the date, time, and at the address above.Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet.Proposal Documents: Bidders may download bid submittal documents via the County's website at https://www.hallcounty.org/Bids.aspx then scroll down and choose IFB #009-46, Septic & Grease Pumping Services Annual Contract. All bid documents are available for download at the bottom of the webpage.General Qualifications: Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded to perform services in the State of Georgia. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled Mandatory must be completed and returned with the bid. Please sign Exhibit B Contract for Services.Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County will award the contract to one (1) vendor to perform all work to the lowest cost, responsible and responsive bidder. Lead times and length of time to complete the services may also be a factor in award. The Bidder expressly understands that the County may reject bids for any reason.Non-Collusion Clause: Bidders must have no contact of any nature with any other bidders, County staff members, its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award.1.0 SCOPE OF WORKGeneral: To provide Septic & Grease Tank Pumping Services to various Hall County departments with a guaranteed bid price for a 12-month period. This contract will begin upon contract execution and be in effect until June 30, 2026. The successful bidder may be allowed four (4) annual one (1) year renewals of this contract all upon the same terms and conditions.
Background
The Hall County, Georgia Board of Commissioners is seeking qualified vendors to provide septic and grease tank pumping services on an as-needed basis for various Hall County departments. The goal of this contract is to ensure reliable and efficient waste management services with a guaranteed price for a 12-month period. The County intends to award the contract to one vendor who will perform all required services.
Work Details
The contractor will provide the following services:
1. Septic Tank Pumping Services on an as-needed basis at rates specified in Exhibit C – Mandatory Cost Proposal Worksheet, with no separate fees for trip charges or fuel surcharges.
2. Grease Trap Pumping Services at per gallon rates identified in Exhibit C, also without additional fees.
3. Sewer Manhole Cleanout Services for four sewer manholes at the Hall County Detention Center, performed twice yearly at rates specified in Exhibit C.
4. Additional services/items on an as-needed basis at rates identified in Exhibit C.
The contractor must supply all necessary labor, tools, equipment, and materials for task completion and provide courtesy price quotations upon request.
Period of Performance
The contract will commence upon execution and remain effective until June 30, 2026, with the possibility of four annual one-year renewals under the same terms.
Place of Performance
Services will be performed within Hall County, Georgia, specifically including locations such as the Hall County Detention Center at 1700 Barber Road, Gainesville, GA.
Bidder Requirements
Bidders must be licensed, insured, and bonded to perform services in Georgia. They must submit three copies of their bid along with all mandatory documents and a USB flash drive containing all documents. Bidders must also comply with the Georgia Security and Immigration Compliance Act.
