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Productivity Tools (RFP No. 25-43231513-RFP)

ID: RFP-11800 • State: Florida

Description

The State of Florida (State), Department of Management Services, invites interested vendors to submit a response to the Productivity Tools solicitation. This solicitation and all addenda will be posted on the Vendor Information Portal (VIP). Vendors that respond to this solicitation are responsible for monitoring the VIP throughout the procurement for information regarding decisions and other matters relating to this procurement. ***Interested vendors must submit responses to this solicitation in the MyFloridaMarketPlace Sourcing Event via the SAP Business Network. To participate in this solicitation, interested vendors must refer to the How to Access the Sourcing Event in MyFloridaMarketPlace section, of the solicitation.*** Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Management Services, Office of the General Counsel Attention: Agency Clerk 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950 Protests may also be filed by fax at 850-922-6312, or by email at agencyclerk@dms.fl.gov. It is the filing party's responsibility to meet all filing deadlines
Background
The State of Florida, Department of Management Services, is issuing this Request for Proposals (RFP) to establish a State Term Contract for the purchase of Productivity Tools. The Department aims to enhance productivity through the acquisition of various tools and services that support collaboration, communication, document management, cloud services, and workflow automation.

The goal is to make multiple awards to ensure a wide range of solutions are available to meet the needs of state agencies.

Work Details
The contract will encompass the following service categories:
1) Collaboration and Communication Services - tools for messaging, virtual meetings, and collaborative workspaces;
2) Office Productivity and Document Management Solutions - tools for creating, editing, and organizing digital documents;
3) Cloud Services and Storage - secure storage and backup solutions;
4) Workflow Automation and Task Management - tools for automating workflows and managing tasks across teams.

Respondents must provide commodities or contractual services as detailed in Attachment A, Scope of Work.

Period of Performance
The anticipated term contract start date is upon execution following the award process. The evaluation period is expected from April 22, 2025 to May 20, 2025.

Place of Performance
The contract will be performed in Florida, with specific locations determined by the needs of state agencies utilizing the awarded services.

Overview

Opportunity Type
Request for Proposals
Opportunity ID
RFP-11800
Version
2
Response Start Date
March 26, 2025
Response Deadline
April 8, 2025 Past Due
Date Posted
Feb. 25, 2025
Last Updated
March 11, 2025
Est. Value Range
Experimental
$5,000,000 - $15,000,000 (AI estimate)
Source
On 2/25/25 Department of Management Services (DMS) in Florida issued Request for Proposals Productivity Tools with ID RFP-11800 due 4/8/25.

Contacts

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Documents

Posted documents for Productivity Tools (RFP No. 25-43231513-RFP)

Additional Details

Agency Advertisement Number
25-43231513-RFP
Minority Encouraged
false

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