Madison Public Schools (MPS) is seeking bids from qualified vendors to pump out all septic tanks and grease traps at all schools based on a prescribed schedule for a minimum three-year term, as well as provide on-call/emergency services. Bids must be addressed as follows: Town of Madison / Madison Public Schools, Facilities Department Peter Anderson, Director of Facilities 284 Green Hill Road Madison, CT 06443 Bids must be plainly marked in the lower left-hand corner of the envelope as follows: ITB NUMBER: 25-1118 PROJECT NAME: Septic Tank Pumping and Grease Cleaning OPENING DATE: Monday, May 19, 2025 OPENING TIME: 12:00 Noon Questions related to this ITB must be submitted via e-mail For security reasons, you must enable JavaScript to view this E-mail address. no later than 4:00PM Monday, May 12, 2025. All questions and the responses thereto, as well as any other necessary addendums, will be published on the Town of Madison's website, under the Resources and Forms tab, then Bid/RFP Postings, and State of CT/DAS site by 4:00PM Wednesday, May 14, 2025 Bids must be received in hard-copy format at the Facilities Department Main Office, 284 Green Hill Road, Madison, CT 06443 no later than 12:00 Noon on Monday, May 19, 2025, when/where all bids will be opened and bidder's names and pricing will be publicly read aloud. If attending, access to the building via the front door will only be granted from 11:50AM through 12:00 Noon sharp.
Background
Madison Public Schools (MPS) is seeking bids from qualified vendors to pump out all septic tanks and grease traps at all schools based on a prescribed schedule for a minimum three-year term. This bid also covers the pumping out of the Daniel Hand High School treatment plant facilities and the septic for the Madison Facilities Department Building. The MPS portfolio includes two Pre-K–5 elementary schools, one middle school, and one high school.
Work Details
The contractor will provide all labor, equipment, and materials to conduct full-service septic tank/grease trap pumping, cleaning, and disposal at a State-authorized facility for all MPS locations according to the minimum service frequencies detailed in 'Appendix B- Facility List and Schedule.' Emergency/on-call services must be provided during 'standard time' within 60 minutes of initial call for service and during 'premium time' within 120 minutes. After each service, a statement detailing the amount of scum, sludge, and overall condition of tanks and grease traps must be provided. Documentation of services must be submitted to the Madison Health Department after each service. Any sealed manhole cover must be re-sealed with silicone caulking after cleaning. Non-emergency services must be scheduled when school is not in session during designated recess periods. The contract will last for three fiscal years from July 1, 2025 through June 30, 2028, with potential extensions for two additional one-year periods. The contractor must maintain a minimum fleet of two pumping trucks.
Period of Performance
The contract will commence on July 1, 2025, and continue through June 30, 2028. It may be extended for an additional two one-year periods upon mutual agreement.
Place of Performance
All work will be performed at various locations within Madison Public Schools including Dr. Robert H. Brown School, Daniel Hand High School, Treatment Plant at Daniel Hand High School, Facilities Department, Walter C. Polson Middle School, and Neck River Elementary School.
Bidder Requirements
The contractor must maintain a principal place of business within 60 miles of the Madison Public Schools Facilities Building at 284 Green Hill Road, Madison, CT. Vendors are required to provide proof of insurance as outlined in the ITB documents and ensure compliance with all applicable federal, state, and local laws including licensing requirements.
