*** UPDATES *** 08-28-24: Version 3 of Sourcing Event ID #0000009831 is to issue Addendum #2, which is for the following: 1) SE 9831 Invitation for Bids is deleted and replaced with SE 9831 Invitation for Bids v2 to: a. Extend the Bid Due Date to September 17, 2024, 2:00PM Pacific Time; and b. Allow Bidders to propose changes to Appendix A of SE 9831 Attachment 1, City's Contract Terms v3 on or before September 3, 5:00PM Pacific Time. [Note: Changes must be limited solely to Appendix A. Changes to other sections of SE 9831 Attachment 1, City's Contract Terms v3 will NOT be considered]. 2) SE 9831 Attachment 1, City's Contract Terms v2 is deleted and replaced with SE 9831 Attachment 1, City's Contract Terms v3 . 3) SE 9831 Attachment 4, Bid Sheet Template is deleted and replaced with SE 9831 Attachment 4, Bid Sheet Template v2 . 4) Provided responses to the 8 questions received as of the August 15, 2024 deadline. ******************************* 08-06-24: Version 2 of Sourcing Event ID #0000009831 is to issue Addendum #1, which is for the following: 1) "Attachment 1, City's Contract Terms," is hereby deleted and replaced with "Attachment 1, City's Contract Terms Version 2 dated 08-06-2024" to reflect the following one (1) change: 1. Addition of Section V.E (Special Requirements for the San Francisco Police Department) to Appendix A (Vehicle Rental Agreement Rider). *** END OF UPDATES *** This Invitation for Bids (hereinafter IFB or Solicitation ) is being issued by the City and County of San Francisco Office of Contract Administration (hereinafter, OCA or City ). OCA, on behalf of all City departments, is seeking qualified suppliers ( Bidders ) to provide offers ( Bid ) for Vehicle Rental Services. IFB Schedule: -Invitation for Bids Issued: Thursday, August 1, 2024 -Pre-Bid Conference: Friday, August 9, 2024 at 10:00 AM Pacific Time -Deadline for Written Questions: Thursday, August 15, 2024 by 5:00 PM Pacific Time -Bid Due Date: Thursday, August 29, 2024 by 2:00 PM Pacific Time -Bid Opening: Thursday, August 29, 2024 at 2:30 PM Pacific Time For complete Solicitation details, carefully review the P-695 IFB document which serves as the Solicitation document.
Background
The City and County of San Francisco Office of Contract Administration (OCA) is issuing this Invitation for Bids (IFB) on behalf of all City departments to procure Vehicle Rental Services.
The City has approximately 65 departments that require these services, which will be ordered through individual Purchase Orders or Task Orders during the contract term. The goal is to engage qualified suppliers to provide vehicle rental services that meet the diverse needs of various city departments.
Work Details
The contract will cover vehicle rental services as specified in Attachment 4, Bid Sheet Template.
Bidders must provide a completed Bid Sheet with their offers. The City estimates an average need of 250 rentals per month and requires evidence from bidders demonstrating their capacity to meet this demand.
Bidders must have branch locations in San Francisco and at or near San Francisco International Airport, as well as additional branch locations in specified California cities. Compliance with Green Purchasing Requirements is mandatory, and bidders are encouraged to engage diverse contracting teams.
Period of Performance
The anticipated contract term is five (5) years, with no guarantee of a minimum amount of goods or services.
The total not-to-exceed amount for all contracts awarded under this solicitation is $15,000,000.
Place of Performance
The services will be performed within the geographic limits of San Francisco and at designated locations including San Francisco International Airport and other specified California cities.
