You are invited to review and respond to this Small Business Bid Solicitation (SB Bid) entitled: 25-028 After-hours Janitorial Services for the Quincy DMV Field Office. Term: thirty-six (36) months. (See Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. Economic Sanctions refers to sanctions imposed by the U.S. government in response to Russia s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder s bid by the DMV. Bidder must be certified by the State of California, Department of General Services (DGS), Office of Small Business and Disabled Veteran Enterprise Services (OSDS), as a Certified Small Business. Bidder shall submit a bid that complies with Government Code Section 19134 if utilizing employees to perform janitorial services or if not meeting Welfare and Institutions Code 19404 (see Attachment 2, Cost Sheet and Exhibit E, Employee Wages and Benefits for additional information). Bidder shall be required to comply with the provisions of Labor Code Sections 1060 - 1065 if awarded the contract (see Exhibit E, Displaced Janitor Opportunity Act (Labor Code Sections 1060 - 1065) for additional information). Bidder shall be required to comply with the Property Service Workers Protection Act (Labor Code Sections 1420 - 1434) and shall provide the California Department of Industrial Relations (DIR) registration number with the bid (see Attachment 1). Registration shall be effective on the day of the bid opening, or the bidder may be deemed non-responsive. Schedule of Events: Event Date Time SB Bid available to prospective bidders: 4/22/2025 Mandatory pre-bid conference: 5/12/2025 10:00 a.m. Written questions regarding SB Bid are due by: 5/20/2025 10:00 a.m. Written responses to SB Bid questions released by: 5/22/2025 4:30 p.m. Final date for bid submission: 5/28/2025 10:00 a.m.
Background
The California Department of Motor Vehicles (DMV) is seeking bids for after-hours janitorial services at the Quincy DMV Field Office. The contract aims to ensure cleanliness and maintenance of the facility, supporting the DMV's mission to provide quality service to the public. This solicitation is part of a Small Business Bid (SB Bid) initiative, emphasizing the involvement of certified small businesses in state contracts.
Work Details
The contractor will provide all labor, tools, materials, equipment, and travel necessary for after-hours janitorial services at the Quincy DMV Field Office located at 1953 East Main Street #3, Quincy, CA 95971. Services include:
1. General cleaning tasks such as disinfecting high-touch surfaces, cleaning restrooms, and maintaining floors (carpet and hard surfaces).
2. Specific tasks include:
- Daily cleaning of high-touch surfaces like doorknobs, desks, and restrooms.
- Weekly tasks such as dusting furniture and sweeping floors.
- Biweekly application of floor finish on hard surfaces.
- Quarterly dusting of blinds and light fixtures.
- Annual deep cleaning of carpets using hot water extraction methods.
3. The contractor must maintain a weekly maintenance log confirming scheduled tasks and ensure all services are completed before DMV business hours.
Period of Performance
The contract term is thirty-six (36) months, commencing on a date specified by the DMV Project Manager following contract execution.
Place of Performance
Services will be performed at the Quincy DMV Field Office located at 1953 East Main Street #3, Quincy, CA 95971.
Bidder Requirements
Bidders must be certified by the State of California as a Certified Small Business. They must comply with various labor laws including Government Code Section 19134 and Labor Code Sections 1060-1065 regarding employee wages and benefits. Bidders must also provide proof of registration with the California Department of Industrial Relations (DIR). Additionally, bidders must not be targets of economic sanctions as per Executive Order N-6-22.
