DHR Fayette Co HVAC filter replacement

Background
The Alabama Department of Human Resources (DHR) is seeking a contractor to provide HVAC filter replacement services across various county offices. The goal of this contract is to ensure that all HVAC systems are operating efficiently and in compliance with health standards by replacing filters in a timely manner. This service is critical for maintaining air quality and system performance within DHR facilities.

Work Details
The contractor will perform a one-time service to replace all HVAC filters, excluding boilers and chillers, at designated DHR county offices. The specific tasks include:

- Conducting mandatory site visits to assess the quantity, size, and type of filters needed for replacement per air handler.
- Providing pleated filters and HEPA filters as specified, ensuring compliance with ASHRAE standards.
- All costs associated with travel time, mileage, labor, materials, filters, supplies, and equipment rentals must be included in the unit price quoted.
- Proper disposal of old filters and installation of new ones must follow industry guidelines.
- Documenting the replacement by writing the date replaced, company name, technician initials, and unit number on each new filter.
- Sending pictures of the installed filters to the designated DHR point of contact (POC) after completion of work for verification purposes.
- Ensuring that all work is completed no later than May 30, 2025.

Period of Performance
The contract will be performed as a one-time service with completion required by May 30, 2025.

Place of Performance
The services will be performed at various DHR county office locations throughout Alabama.