ITB 2525C006
ITB TITLE: FLEET AND ENTERPRISE ASSET MANAGEMENT
SOFTWARE IMPLEMENTATION - TSAIA
Body of Notice:
This Request for Proposal (RFP) is intended to result in a contract for The Department of Transportation and Public Facilities, Anchorage International Airport (ANC), Airfield Maintenance (AFM), looking to acquire a modern fleet and fixed asset management software solution, all under one roof , to onboard an all-in-one system that addresses both vehicle assets and fixed assets such as outdoor lighting fixtures and runway/roadway-related utilities and installations.
Pre-Proposal Conference: September 4, 2024 @ 1:30PM AKST (see RFP page 6 for details)
Proposal due Date: September 26, 2024 @ 2:00PM AKST
Copies of proposal documents may be downloaded (Adobe Acrobat format) from this Online Public Notice website. If you download the solicitation, you must register with the Procurement Officer listed below to receive subsequent amendments. Failure to contact the Procurement Officer may result in the rejection of your offer.
Copies of this solicitation may be downloaded from this web site or obtained by contacting
The procurement officer Dan Trubiano at Phone: 907-269-0862 TDD #907-269-0473
Email Address: daniel.trubiano@alaska.gov
NONDISCRIMINATION: The Alaska Department of Transportation and Public Facilities, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C 2000d to 2000d4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Supply & Services at one of the following numbers no later than ten (10) days prior to bid opening to make any necessary arrangements.
Background
The Department of Transportation and Public Facilities is issuing this Request for Proposal (RFP) to acquire a modern fleet and fixed asset management software solution for the Anchorage International Airport (ANC).
The goal is to onboard an all-in-one system that addresses both vehicle assets and fixed assets such as outdoor lighting fixtures and utilities related to runways and roadways. ANC serves as a major cargo hub in Alaska, managing extensive outdoor surfaces and various maintenance tasks.
Work Details
The contractor must provide a product that will completely replace the current fleet management and parts inventory software, ensuring it has all features as outlined in the evaluation matrix.
The software must interface with existing products, include robust GIS/fixed asset mapping tools, support both fixed and mobile asset management under one roof, and provide comprehensive training for users. Additionally, the contractor must import existing fleet and fixed asset data covering up to 20 years of history. Support includes 24/7 technical assistance for the first year post-implementation.
Period of Performance
The contract will commence upon award, approximately on October 29, 2024, and will run through April 30, 2026.
The software must be fully implemented within six months of award completion by April 30, 2025. There is an option for renewal for five additional years.
Place of Performance
The work will be performed at the vendor's primary place of business with required travel to Anchorage International Airport (ANC) for onboarding within the first six months.
