NPS - PPFL - Enterprise Facility Management Software System (EFMSS)
Investment ID: 010-000000578
Overview
Program Title
NPS - PPFL - Enterprise Facility Management Software System (EFMSS)
Description
Enterprise Facility Management Software System (EFMSS) is an asset and work identification, planning, and management system that supports the DOI and NPS enterprise asset management programs, mission requirements, and applicable Executive Orders and Director Orders. The EFMSS is managed by Park Facility Management Division (PFMD), a division within the National Park Service/ Park Planning, Facilities, and Lands directorate.
Type of Program
Major IT Investments
Multi-Agency Category
Other
Investment Detail
NPS - PPFL - Enterprise Facility Management Software System
Return on Investment
Cost Savings
The NPS PFMD is undertaking necessary actions to a modernization the EFMSS. Through this modernization effort, functionality currently provided through secondary applications is being replaced by functionality offered in existing COTS software (including IBM Maximo). The modernization effort, which is scheduled for FY19 through FY24, will yield a reduction in O&M expense. The streamlining of the system is estimated to result in an estimated $4.2M in reduction in O&M over a 5-year period. Outdated applications will be replaced by inherent Maximo functionality. NPS understands that to achieve these efficiency an investment in DME is required. The agency believes the associated DME expenses are justified as efforts are focused on creating efficiencies as opposed to expanding the system. Improvements underway will simplify IT architecture, reduce resource consumption, and lessen vulnerability due to less access points.
Benefits Realized
The EFMSS enables the PFMD to capture and manage its inventory using industry-standard principles, business practices, and life-cycle costs. The EFMSS houses the NPS s real property asset data and has 21 interrelated applications and systems that rely on the corresponding software, hardware, user input, and technical support. The EFMSS is helping the NPS to meeting the following critical objectives:
Generate Information Technology (IT) Cost Savings for NPS
Through consolidation of business and administrative functions, EFMSS helps reduce overhead IT costs. The PFMD has taken the lead role in establishing a robust asset management system, thereby eliminating the need for each region and/or program to have its own system at additional costs.
Promote an Enterprise Asset Management Program
Maximo serves as the cornerstone of the NPS AMP, allowing parks to inventory their asset portfolio, track asset condition, generate work orders, and record time and cost required to complete work activities. The enterprise program links together many disparate systems, encouraging a more holistic view of asset management capital investment, including collaboration with the NPS planning function, land management, construction, interpretation and education, natural and cultural resource management, and the Budget Office.
Benefit the End User Park Staff, Stakeholders, and Visitors
The system focuses emphasis on proactive work management and using the system to track and manage work more efficiently, allocating resources to the highest priority assets in each park portfolio, with an emphasis on those assets that are critical to the NPS mission. The EFMSS offers greater functionality and use than stand-alone systems, increasing park efficiency.
Achieve Transparency and Accountability
The EFMSS acts as the system of record to meet the following reporting requests: federal real property (FRP) to the DOI/General Services Administration (GSA), Federal Accounting Standards Advisory Board (FASAB), Office of Management and Budget (OMB), and NPS budget requests, among others. The system provides real-time responses to OMB questions and congressional inquiries. EFMSS leverages asset, equipment, and work order data to provide quarterly performance metric updates and set out-year targets. The system is essential for developing a long-range capital investment strategy and forecasting cyclic maintenance requirements.
Return on Investment
Cost Savings
The NPS PFMD is undertaking necessary actions to a modernization the EFMSS. Through this modernization effort, functionality currently provided through secondary applications is being replaced by functionality offered in existing COTS software (including IBM Maximo). The modernization effort, which is scheduled for FY19 through FY24, will yield a reduction in O&M expense. The streamlining of the system is estimated to result in an estimated $4.2M in reduction in O&M over a 5-year period. Outdated applications will be replaced by inherent Maximo functionality. NPS understands that to achieve these efficiency an investment in DME is required. The agency believes the associated DME expenses are justified as efforts are focused on creating efficiencies as opposed to expanding the system. Improvements underway will simplify IT architecture, reduce resource consumption, and lessen vulnerability due to less access points.
Benefits Realized
The EFMSS enables the PFMD to capture and manage its inventory using industry-standard principles, business practices, and life-cycle costs. The EFMSS houses the NPS s real property asset data and has 21 interrelated applications and systems that rely on the corresponding software, hardware, user input, and technical support. The EFMSS is helping the NPS to meeting the following critical objectives:
Generate Information Technology (IT) Cost Savings for NPS
Through consolidation of business and administrative functions, EFMSS helps reduce overhead IT costs. The PFMD has taken the lead role in establishing a robust asset management system, thereby eliminating the need for each region and/or program to have its own system at additional costs.
Promote an Enterprise Asset Management Program
Maximo serves as the cornerstone of the NPS AMP, allowing parks to inventory their asset portfolio, track asset condition, generate work orders, and record time and cost required to complete work activities. The enterprise program links together many disparate systems, encouraging a more holistic view of asset management capital investment, including collaboration with the NPS planning function, land management, construction, interpretation and education, natural and cultural resource management, and the Budget Office.
Benefit the End User Park Staff, Stakeholders, and Visitors
The system focuses emphasis on proactive work management and using the system to track and manage work more efficiently, allocating resources to the highest priority assets in each park portfolio, with an emphasis on those assets that are critical to the NPS mission. The EFMSS offers greater functionality and use than stand-alone systems, increasing park efficiency.
Achieve Transparency and Accountability
The EFMSS acts as the system of record to meet the following reporting requests: federal real property (FRP) to the DOI/General Services Administration (GSA), Federal Accounting Standards Advisory Board (FASAB), Office of Management and Budget (OMB), and NPS budget requests, among others. The system provides real-time responses to OMB questions and congressional inquiries. EFMSS leverages asset, equipment, and work order data to provide quarterly performance metric updates and set out-year targets. The system is essential for developing a long-range capital investment strategy and forecasting cyclic maintenance requirements.