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Surgical Scrub Dispensing Services | Wilmington VA Medical Center

ID: 36C24425Q0452 • Type: Sources Sought

Description

THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued to conduct market research and gain knowledge of current market capabilities. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future amendment.

The Department of Veterans Affairs, Network Contracting Office 4, is conducting a market survey to identify potential sources to perform a firm fixed price contract for procurement of Scrub Dispensing Services for the Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington, DE 19805:

DRAFT REQUIREMENTS DESCRIPTION (NOT COMPREHENSIVE)

The Wilmington VA Medical Center is seeking to procure a contract for Scrub Dispensing Services to cover a five-year period.

DESCRIPTION

The Wilmington Veterans Affairs Medical Center (WVAMC), located at 1601 Kirkwood Highway, Wilmington, DE 19805, has a requirement for a firm fixed price five-year IDIQ contract for automated scrub dispensing machines.

The Contractor shall provide all resources necessary to install and maintain three automated scrub dispensing machines, two automated return units, and all scrub rentals to include a loss/replacement program, laundering, and restocking of the dispensers. The automated dispensing machines and automated return units shall be located throughout the WVAMC.

The Contractor shall provide all labor, equipment, tools, materials, supervision, and technical expertise necessary to maintain a properly managed automated dispensing and scrub rental program.

PLACE OF PERFORMANCE

Department of Veterans Affairs

Wilmington VA Medical Center

1601 Kirkwood Highway

Wilmington, DE 19805

***PLEASE REFER TO ATTACHED DOCUMENT FOR COMPLETE DETAILS***

Background
The Department of Veterans Affairs, Network Contracting Office 4, is conducting a market survey to identify potential sources for a firm fixed price contract for Scrub Dispensing Services at the Wilmington VA Medical Center.

The goal of this contract is to procure automated scrub dispensing machines and related services to support the medical center's operations over a five-year period.

Work Details
The Contractor shall provide all resources necessary to install and maintain three automated scrub dispensing machines and two automated return units. The services include:
- Installation, programming, stocking, and maintenance of the automated scrub dispensers and return units located throughout the Wilmington VA Medical Center.
- Provision of all labor, equipment, tools, materials, supervision, and technical expertise necessary for a properly managed automated dispensing and scrub rental program.
- A minimum annual order of 11,000 scrubs with a maximum of 15,000 scrubs.
- Hygienic laundering, folding, packaging in poly wrap, and maintaining stock of Contractor-owned scrubs in various sizes.
- Tracking weekly usage via an electronic monitoring system and providing reports upon request.
- A rental program for scrub pants, shirts, jackets with an auto-loss replacement policy for damaged or unusable scrubs.
- Delivery of clean scrubs within 24 hours to the facility while adhering to infection control standards.

Place of Performance
Department of Veterans Affairs, Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington, DE 19805

Overview

Response Deadline
April 9, 2025, 1:00 p.m. EDT Past Due
Posted
March 26, 2025, 8:44 a.m. EDT
Set Aside
None
Place of Performance
Wilmington, DE 19805 United States
Source
SAM

Current SBA Size Standard
$47 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Odds of Award
28%
Vehicle Type
Indefinite Delivery Contract
On 3/26/25 VISN 4 issued Sources Sought 36C24425Q0452 for Surgical Scrub Dispensing Services | Wilmington VA Medical Center due 4/9/25. The opportunity was issued full & open with NAICS 812332 and PSC S209.
Primary Contact
Name
Stephanie McFadden, Contracting Officer   Profile
Phone
(717) 222-0417

Documents

Posted documents for Sources Sought 36C24425Q0452

Question & Answer

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 244-NETWORK CONTRACT OFFICE 4 (36C244)
FPDS Organization Code
3600-00244
Source Organization Code
100163848
Last Updated
March 26, 2025
Last Updated By
stephanie.mcfadden@va.gov
Archive Date
April 24, 2025