Subsistence Items for Thailand   3

This solicitation seeks offers for Market Ready Items support to military and other federally funded customers located throughout in Thailand.

The Defense Logistics Agency-Troop Support Indo-Pacific (DPA-TS-IP) intends to enter into a Fixed Price Indefinite Delivery (IDC) Contract, with Economic Price Adjustment (EPA) with a company who will act as a full line food distributor responsible for the supply and delivery of Subsistence Items, including Fresh Fruits & Vegetables (FF&V), and Full-Line of Grocery Items. The Contractor must be capable of supplying all chilled products, semi-perishable food products, frozen fish, meat and poultry, other frozen foods (i.e. fruits, vegetables, prepared foods, etc.), dairy and ice cream products, fresh and frozen bakery products, beverage base and juices (for dispensers), beverages and juices (non-dispenser), and fresh fruits and vegetables.

A successful offeror(s) will be required to source, purchase, store, and deliver a variety of grocery items to DLA Troop Support Indo-Pacific customers on an ongoing basis, while at the same time maintaining acceptable fill rates, levels of customer service, and product quality. Therefore, an offeror must currently possess the logistical and financial resources to serve as a commercial distributor of a variety of grocery items. If an offeror does not have a physical location, they will still need to have the capabilities to deliver within the required time frame & provide replacement items to the customer, as quickly as possible. It is neither sufficient nor acceptable for an offeror to be a third-party logistics ( 3PL ) company (i.e., a company that does not intend to serve as the grocery supplier but instead intends to subcontract out the majority of aspects required by the contract, including but not limited to ordering, warehousing, distribution, etc.). By offering, an offeror affirms its status as a current and functioning commercial distributor of grocery items. In order to determine whether an offeror meets the technical requirement of being a current and functioning commercial grocery distributor, the Contracting Officer will require an offeror to provide its current, valid Perishable Agricultural Commodities Act ( PACA ) license (Including any sub-contractors license). In addition, the Contracting Officer will require an offeror to submit a valid Good Agricultural Practices ( GAP )/Good Handling Practices ( GHP )/Good Manufacturing Practices ( GMP )/Food Defense audit inspection report(s) / certificate as applicable for each place of performance identified in the offeror's proposal (Including sub-contractors' certificates). The audit report(s) must demonstrate that a passing score(s) was/were received. Please note that a request for the aforementioned information by the Contracting Officer will be used to make a determination of whether or not the offeror meets the technical requirement of being a current and functioning commercial distributor of grocery items. This information is not being sought to determine an offeror's likelihood of success in performing the contract as would be the case in a responsibility analysis.

This acquisition is being solicited under the authority of FAR 13.5, "Simplified Procedures for Certain Commercial Items". The purpose of this program is to vest contracting officers with additional procedural discretion and flexibility, so that commercial item acquisitions greater than the simplified acquisition threshold but not exceeding $7.5 million may be solicited, offered, evaluated, and awarded in a simplified manner that maximizes efficiency and economy and minimizes burden and administrative costs for both the Government and industry.

The Contractor will be required to support all authorized DLA customers located in Thailand. As previously stated, these customers include military or other federally funded customers. Though the solicitation describes existing customers known to the Contracting Officer at the time of the solicitation's issuance, other customers, including military, Department of Defense (DoD), or non-DOD, may be added as necessary during the life of any resultant contract. The addition of said customers located within the solicitation's specified region will be at no additional cost to the Government. See Attachment 2 Delivery Locations.

Effective Period of Contract / Tiers

The contract shall be for a term of sixty (60) months, with three separate pricing tiers and shall not exceed sixty (60) months. The first tier shall be for a 24-month period (Includes the start-up period). The second tier shall be a 18-month period immediately following the first tier. The third tier shall be for a 18-month period immediately following the second tier.

Performance Period: 12 /1/2024 - 11 / 30 /2029 (5 years total)

Tier 1 - 12 /01/2024 - 11 /3 0 /2026 (24-month period)

Tier 2 - 12 /01/2026 - 05 / 31 /2028 (18-month period)

Tier 3 - 06 /01/2028 - 11 / 30 /2029 (18-month period)

The company you are representing must already be registered in the System for Award Management (SAM).

Questions pertaining to this solicitation shall be submitted in writing, no later than 7:00 AM (KST), September 13, 2024.

PROPOSALS ARE DUE NO LATER THAN 7:00 AM KST, September 30, 2024. Please email proposal to Sunghak.choe.kor@dla.mil and jean.ross@dla.mil. It is the offeror's responsibility to confirm receipt of proposal.

Points of Contact:

Mr. Sunghak Choe, Contract Specialist - email: Sunghak.choe.kor@dla.mil

Ms. Jean Ross, Contracting Officer - email: jean.ross@dla.mil

Limit the file size of any individual email attachment to 5MB, and the total size of any email to 10MB. Multiple email submissions may be required. If submitting multiple emails as a proposal submission, label each email with a number (e.g., 1 of 3, accordingly. After transmitting an email submission, offerors should confirm receipt of all emails with the intended recipients.

Facsimile is not an acceptable form of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation. As directed by the Contracting Officer, facsimile may be used during discussions/negotiations, if discussions/ negotiations are held, for proposal revisions, including Final Proposal Revisions.

Background
The Defense Logistics Agency-Troop Support Indo-Pacific (DPA-TS-IP) is seeking offers for Market Ready Items support to military and other federally funded customers in Thailand. The goal of this contract is to establish a Fixed Price Indefinite Delivery Contract with Economic Price Adjustment, enabling the contractor to act as a full line food distributor responsible for supplying and delivering various Subsistence Items, including Fresh Fruits & Vegetables and a Full-Line of Grocery Items.

Work Details
The contractor must supply a comprehensive range of grocery items, including:
- Fresh Fruits & Vegetables (FF&V)
- Chilled products
- Semi-perishable food products
- Frozen fish, meat, and poultry
- Other frozen foods (e.g., fruits, vegetables, prepared foods)
- Dairy and ice cream products
- Fresh and frozen bakery products
- Beverage bases and juices (for dispensers)
- Non-dispenser beverages and juices.

The contractor will be responsible for sourcing, purchasing, storing, and delivering these items while maintaining acceptable fill rates, customer service levels, and product quality. Offerors must provide their current Perishable Agricultural Commodities Act (PACA) license and valid Good Agricultural Practices (GAP)/Good Handling Practices (GHP)/Good Manufacturing Practices (GMP) audit inspection reports for each place of performance identified in their proposal.

Period of Performance
The contract will be effective from December 1, 2024, to November 30, 2029. It consists of three tiers: Tier 1 from December 1, 2024, to November 30, 2026; Tier 2 from December 1, 2026, to May 31, 2028; and Tier 3 from June 1, 2028, to November 30, 2029.

Place of Performance
All authorized DLA customers located in Thailand.