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Radiation Oncology Services Assessment Services   3

ID: 36C24525Q0000 • Type: Sources Sought

Description

Radiation Oncology Services Assessment Services

GENERAL INFORMATIONTitle of Project: Radiation Oncology Services Assessment Services for National Radiation Oncology Program, (NROP).

Scope of Work: The essential services to be performed by a subject matter expert with knowledge and experience with VHA National Radiation Oncology Program. The contractor will perform the following tasks:

Review and Recommendations:

Comparison of non-VA radiation oncology facility practices with NROP Office established performance guidelines and providing recommendations for approvals, and coordination of approval notifications to community practices.

Coordination of Credential and Chart Reviews:

In collaboration with NROP, the contractor will review and assess training and qualifications of therapeutic medical physicists to ensure quality and safety of patient care in highly complex radiotherapy treatments, and staffing disparities among radiation therapy team members by providing recommendations to NROP leadership.

Data Management:

Perform complex, short-term projects for NROP to evaluate credentialing data reports and to provide some development assistance for NROP to manage data for purposes of reporting at micro and macro levels.

Conference Coordination:

Organize and manage logistics for conferences hosted by the National Radiation Oncology Program, including conference approvals, contacting speakers, and handling pre- and post-conference relevant tasks.

Travel Requirements:

Travel to industry conferences as necessary to ensure smooth execution of conference-related duties.

Conduct Surveys:

Conduct customer satisfaction surveys in the field as required by SCPO

Background
The National Radiation Oncology Program (NROP) provides clinical oversight for the 41 VHA radiation oncology services/sections, setting policies for radiation therapy delivery and organizing and developing current infrastructure.

Since 2020, there has been a significant increase in NROP initiatives including radiation oncology quality surveillance, prospective reviews of VHA treatment plans by national experts, coordinated equipment purchases, and community care dashboard developments.

The administrative integrity of the program requires assessment services to ensure the development of best practices for ongoing needs.

Work Details
The contractor will perform essential services as a subject matter expert with knowledge and experience with VHA National Radiation Oncology Program.

The tasks include:
1. Review and Recommendations: Compare non-VA radiation oncology facility practices with NROP performance guidelines and provide recommendations for approvals.
2. Coordination of Credential and Chart Reviews: Assess training and qualifications of therapeutic medical physicists to ensure quality patient care in complex radiotherapy treatments.
3. Data Management: Evaluate credentialing data reports and assist in managing data for reporting purposes.
4. Conference Coordination: Organize logistics for conferences hosted by NROP, including contacting speakers and handling relevant tasks.
5. Travel Requirements: Travel to industry conferences as necessary for conference-related duties.
6. Conduct Surveys: Perform customer satisfaction surveys in the field as required.

Period of Performance
The period of performance is a twelve-month base with two additional twelve-month option periods.

Place of Performance
Work will be performed remotely.
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Overview

Agency
VISN 5: Capitol Health Care Network (VISN-5) [VA - VHA]
Response Deadline
Oct. 9, 2024, 5:00 p.m. EDT Past Due
Posted
Sept. 24, 2024, 2:01 p.m. EDT
Set Aside
None
NAICS
621512 - Diagnostic Imaging Centers
PSC
R499 - Support- Professional: Other
Place of Performance
United States
Source
SAM
Current SBA Size Standard
$19 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Odds of Award
20%
Signs of Shaping
61% of similar contracts within the Veterans Health Administration had a set-aside.
On 9/24/24 VISN 5: Capitol Health Care Network issued Sources Sought 36C24525Q0000 for Radiation Oncology Services Assessment Services due 10/9/24. The opportunity was issued full & open with NAICS 621512 and PSC R499.
Primary Contact
Name
Jameel Gordon   Profile
Email
jameel.gordon@va.gov
Phone
(410) 642-2411

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 245-NETWORK CONTRACT OFFICE 5 (36C245)
FPDS Organization Code
3600-00245
Source Organization Code
100173468
Last Updated
Oct. 25, 2024
Last Updated By
jameel.gordon@va.gov
Archive Date
Oct. 24, 2024