Document Shredding Service Renewal

Page 1 of Page 1 of SOURCES SOUGHT NOTICE DOCUMENT SHREDDING SERVICE RFI NO.: 36C24825Q0687 04/15/2025 1. NOTIFICATION: THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY This is neither a solicitation notice nor a request for proposal or quotes and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA) toward a contract award. This Sources Sought Notice is intended for information and planning purposes only at this time. No evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation. The Department of Veterans Affairs (VA), VISN 8, Network Contracting Office 8 (NCO 8), is seeking information and potential qualified Service Disabled Veteran Owned Small Business (SDVOSB) sources capable of meeting the following requirements: DOCUMENT SHREDDING SERVICE for the James A. Haley Veterans Hospital, Tampa, FL. The purpose of this notice is to gain knowledge of potential qualified sources and their business size classifications listed below relative to the below listed North American Industry Classification System (NAICS) Code. This notice will help the VA in determining available potential sources only. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. After review of the responses to this Sources Sought Notice, a solicitation announcement may be published in the SAM.gov website, also known as Contract Opportunities. Responses to this Sources Sought Notice are NOT considered adequate responses to the solicitation announcement. All interested responders will have to submit a proposal to any resulting solicitation announcement to be considered for evaluation for any future contract award. 2. SCOPE OF WORK BACKGROUND: The Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 8), is seeking sources to provide Document Shredding Services. The Contractor shall perform to the standards in accordance with the Performance Work Statement (PWS), dated 04/15/2025. This PWS requires the work to be performed by qualified Contract Professionals, and they will hereafter be referred to as Contractors. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved service personnel performing the Document Shredding Services at the James A Haley Veterans Hospital to the Contracting Officer and/or the Contracting Officer Representative (COR) with any solicitation requirements. The Contracting Officer and COR reserves the right to request authentication of certificates or credentials from the Contractor at any time for any personnel who are providing services at the James A Haley Veterans Hospital. The contractor will not require access to VA sensitive information, therefore the Certification and Accreditation (C&A) requirement in accordance with (IAW) VA Handbook 6500.6 Contract Security does not apply. PERFORMANCE WORK STATEMENT (PWS): The Contractor shall furnish all labor, equipment, parts, vehicles, supervision, management, quality, certification, and travel to provide Document Shredding Services for the James A Haley Veterans Hospital in accordance with the Performance Work Statement (PWS), dated 04/15/2025. (See PWS attachment below). 3. LOCATION: James A Haley Veterans Hospital Facilities listed in the PWS, dated 04/15/2025. 4. PERIOD OF PERFORMANCE: Period of Performance shall start from the date of award/effective date for a Base Year plus Four (4) Option Years. 5. CONTRACTING OFFICER - POINT OF CONTACT: All responses and questions will be addressed by the Contracting Officer and must be received via e-mail to kim.tucker1@va.gov. Telephone responses will not be accepted. Kim C. Tucker Contracting Officer Kim.Tucker1@va.gov Network Contracting Activity 8 (NCO 8) 8875 Hidden River Pkwy, SUITE 560 Tampa, FL 33637 6. RESPONSE DUE DATE: Please provide the requested information by e-mail to Kim.Tucker1@va.gov no later than (NLT) the date and time provided below: Tuesday, 22 APRIL 2025, no later than 3:00 PM Eastern Standard Time. 7. NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE: NAICS CODE: 561990 NAICS DESCRIPTION: Document Shredding Service NAICS BUSINESS SIZE: $16.5 MILLION 8. BUSINESS INFORMATION: If you are interested and can provide the required services, please provide the below requested information on your written response to this Sources Sought Notice: Business Name: ______________________ Business Address: Street: _________________, City, State, Zip Code: _____________, County: ____________, Business Website: _____________ Point of Contact: Name: ___________________________, Telephone: ______________________, E-mail Address: ___________________, UNIQUE ENTITY ID (UEI) from SAM.gov.: _______________ 9. BUSINESS SIZE: If you are interested and can provide the required services, pursuant to the above NAICS Code 561990, and Business Size Standard $16.5M, please provide the following business size information such as, but not limited, on your written response to this Sources Sought Notice: Service-Disabled Veteran Owned Small Business (SDVOSB) (Certified)? Veteran Owned Small Business (VOSB)? Women Owned Small Business (WOSB)? Small Business (Disadvantaged)? Small Business (Emerging)? Non-profit organization? Hubzone Business? Large Business? Other: _____________ 10. SUBCONTRACTS: If a solicitation is issued for this requirement and if you intend to subcontract any work on any resulting this contract, what portion of the total cost will be self-performed performed by your business? Please provide an estimated detailed percentage breakdowns related to sub-contracted work and completion of the service requested. 11. GOVERNMENT CONTRACTS: CONTRACT INFORMATION: Does your business have any Government Contracts with any of the below listed Government Agencies? If so, please provide the Agency, Contract Number and the Contracting Officer Point of Contact Information Federal Supply Schedule (FSS) contract with the GSA? Veterans Administration: National Acquisition Center (NAC)? Strategic Acquisition Center (SAC)? Tactical Acquisition Center (TAC)? Other Government Agencies? CONTRACT AVAILABILITY: If you are a Government Contract holder, are the items/services you are providing information for available on your schedule/contract? If so, please provide a copy of your contract and applicable pricing schedule. 12. GENERAL PRICING: General estimated pricing of your service/products/solution is encouraged. Estimated pricing will be used for the purpose of market research only and to help determine price reasonableness. Pricing will not be used to evaluate for any type of contract award. 13. CAPABILITY STATEMENT: If your business can provide the required service, please provide a summary of your company s technical capabilities and ability to provide the required item/service in accordance with the attached PWS, dated 04/15/2025. 14. PWS FEEDBACK: Please review the applicable PWS and provide any feedback or any suggestions. If none, please reply as Not Applicable. 15. DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Notice does not commit the government to contract for any supplies or services. All information received in response to this Notice that are marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice. No reimbursement will be made for any costs associated with providing information in response to this announcement. The Government will not pay for any information or administrative cost incurred in response to this Sources Sought Notice. Any further information submitted by respondents to this notice is strictly voluntary. Requests for solicitation will not receive a response as a solicitation is not currently available. Responses to this Sources Sought Notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. If a solicitation is issued, it will be announced at a later date and information will be posted on the Sam.gov Contracting Opportunities web site. All qualified interested parties must respond to that Request For Quote/Proposal Solicitation Notice separately from the response to this Sources Sought Notice to be considered for award. ATTACHMENTS: 1. PWS, dated 04/15/2025