Preventative Maintenance Services, Leica Biosystems Cryostat

NOTICE OF INTENT to Sole Source

1. SOLICITATION NUMBER:

75N95023Q00402

1. TITLE: Preventative Maintenance Services, Leica Biosystems Cryostat
2. CLASSIFICATION CODE:

J066 Maintenance/Repair/Rebuild of Equipment Instruments and Laboratory Equipment

NAICS CODE: 811210 Electronic and Precision Equipment Repair and Maintenance

1. RESPONSE DATE:

June 22, 2023, at 12:00 PM ET

1. PRIMARY POINT OF CONTACT:

Michele Pastorek

michele.pastorek@nih.gov

Phone: 301.827.1739

1. DESCRIPTION:

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute of Mental Health (NIMH) intends to negotiate on a sole source basis with Leica Microsystems, Inc. for preventative maintenance services for the Leica Biosystems Equipment.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE and SET ASIDE STATUS

The intended procurement is classified under NAICS code 811210 Electronic and Precision Equipment Repair and Maintenance with a Size Standard of $30 million.

REGULATORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures. Contracts awarded using FAR Part 13 Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6 Competition Requirements. FAR Subpart 13.106-1 (b) Soliciting from a single source provides that: For purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source IF the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name OR industrial mobilization).

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2023-04 dated June 2, 2023.

DESCRIPTION OF REQUIREMENT

PURPOSE AND OBJECTIVES:

The purpose of this requirement is to procure preventative maintenance and repair services for Leica Biosystems manufactured equipment owned and operated by the National Institute of Mental Health.

The Contractor shall provide the Government with preventative maintenance and repair services for the following Leica Biosystems equipment:
Cryostat - S/N: 6613.

Preventative maintenance and repair support shall include all labor, travel, and replacement parts coverage, extended coverage hours, on-site labor response, technical telephone response (call-back to schedule), planned maintenance, and customer additional key operator training during regular service visit. All replacement parts shall be furnished at no additional cost to the Government, with the exception of consumable parts. Parts shall be new or remanufactured to the original equipment specifications. Technical performance requirements include system coverage on the subject equipment by only certified, manufacturer trained services professional and providers of any required parts. Emergency services shall be provided between 8:00 a.m. to 5:00 p.m. Monday through Friday excluding weekends and Federal holidays.

ESTIMATED PERIOD OF PERFORMANCE:

Base Year + Four (4) One (1) Year Option Periods

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION

Leica and its ERD networks are the only authorized source of factory trained service engineers to serve and repair Leica Biosystems Division equipment. Only Leica and ERD engineers have authorized access to Leica Service Diagnostic & Calibration Software.

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted. Specifically, Leica Microsystems, inc. is the only vendor in the marketplace that can provide the services required by NIMH .

The intended source is:

Leica Microsystems, Inc.

10 Parkway North, Ste 300

Deerfield, IL 60015-2526

CLOSING STATEMENT

THIS SYNOPSIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this notice.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Unique Entity ID (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received by the closing date and time of this announcement and must reference the solicitation number, 75N95023Q00402. Responses must be submitted electronically to Michele Pastorek, Contract Specialist, at michele.pastorek@nih.gov and Valerie Whipple, Contracting Officer, at valerie.whipple@nih.gov. U.S. Mail and fax responses will not be accepted.