Pipette Calibration, numerous single and multichannel

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 75D30124Q77700 Pipette Calibration and is issued as a Request for Quote (RFQ). This RFQ document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2024-03 (FEB 2024). This is an open market SMALL BUSINESS SET-ASIDE OPPORTUNITY. The NAICS for this requirement is 811490 and the small business size standard is $8 million. The services to be performed by this contract are for the repair and calibration of Government-owned various and numerous identified pipettes. The services are comprised of tasks outlined in the attached RFQ. Date(s) and place(s) of delivery and acceptance are identified in the RFQ. Provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial, per the items below(per the RFQ):

ITEM

SUPPLIES / SERVICES

QTY / UNIT

0001

8 Channel pipette

8 Channel Multi Pipette Calibration

Service Offering: Certificate with Data

As Found: 2x3

Inspection and Preventative Maintenance: Yes

As Left: 2x5

Custodial Account #: 93202

24 Each

0002

12 Channel pipette

12 Channel Multi Pipette Calibration

Service Offering: Certificate with Data

As Found 2x3

Inspection and Preventative Maintenance: Yes

As Left: 2x5

Custodial Account #: 93202

5 Each

0003

Single and Repeat Pipette

Single Channel Multi and Repeater Pipette Calibration

Service Offering: Certificate with Data

As Found: 2x3

Inspection and Preventative Maintenance: Yes

As Left: 2x5

Custodial Account #: 93202

318 Each

0004

Estimate for repairs and parts

Estimate for additional repairs and or parts

Custodial Account #: 93202

15 Each

Task 1: Pipette Calibration

1. Pipettes All pipettes shall be calibrated current according to ANSI/NCSL Z540-1 and ISO/IEC 17025:2017 standards for accuracy and precision. The method of calibration should be based upon the current ISO 8655 standards for gravimetric calibrations unless this is different from the manufacturer's recommendation. This applies to both air displacement pipettes, positive displacement pipettes, single and multichannel pipettes and manual and automated pipettes.
   1. Contractor shall coordinate with the points of contact to schedule onsite calibration times for each laboratory group within CEMB.
   2. The contractor shall label each pipette calibrated with labels indicating the calibration status.

Task 2: Documentation

1. Documentation is a key component of the calibration contract and the contractor shall provide detailed documentation in accordance with their business practices to satisfy the requirements of this contract. An ISO 17025 compliant certificate of calibration shall be issued to the laboratory for each piece of equipment calibrated.
2. The contractor shall provide as documentation for the government the processes, procedures, and method of calibration that will be provided for the calibration of the pipettes. Method of calibration should be by manufacturer recommendation or where no manufacturer recommendation exists an approved industry standard. In all cases, calibrations shall be compliant with current ISO 17025 requirements.

Task 3: Repair

1. The contractor shall provide repair services for any pipette found to be damaged or defective during calibration, including the replacement of worn parts.
2. Original manufacturer's parts are preferred for replacements but are not required. Before undertaking any repair that does not use original manufacturer's parts, the Government must approve the Contractor's vendor list for all repair parts to be used.
3. Before undertaking repairs estimated to exceed $1200 in costs for parts and labor, the Contractor shall provide a cost estimate to, and obtain approval from, the Contracting Officer's (CO).
4. The costs of parts and labor for repairs shall be invoiced to CDC on a time-and-materials basis.
5. When applicable, the contractor shall provide the parts and labor necessary to repair Pipette equipment on site unless extenuating circumstances require equipment to be shipped to an offsite facility. For all off-site calibrations a maximum turnaround time of 5 calendar days must be adhered to. If 5 calendar days cannot be obtained, the contractor must notify the COR and the lab point of contact as soon as the knowledge for meeting the deadline is determined and must maintain documentation for the actual time frame of the delivery.
6. In the event equipment cannot be repaired on site, the contractor shall provide a clear justification to the COR and end user and documentation will be provided...per the attached RFQ

Services, applies to this acquisition. A completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services is to be included with an offer. Clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. The Centers for Disease Control and Prevention (CDC) intends to award a firm-fixed-price contract for subject requirement, in accordance with the RFQ to the lowest price, technically acceptable bid. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the System for Award Management. To register, apply via the Internet at www.sam.gov. It is the offeror's responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions may be accessed via the Internet at www.acquisition.gov/far. All bids must be received no later than 5:00pm Eastern on May 15, 2024. Any bid and all questions must be submitted in writing and should be directed to Gary Morgan at gmorgan1@cdc,gov. Delivery by 5/31/2024

Attachment:

1. RFP 75D30124Q77700

Ammend with Q&A:

Question for you regarding the number of readings per pipette.

My standard ISO/IEC 17025:2017 paperwork for single channels are 3 volumes(10%/50%/100%) by 4 readings each or 2 volumes (10%/100%) by 4 readings each. I can provide the 2x5 readings that you are asking for, but that would be off my PipetteNET database which you might really find necessary on your end. PipetteNET is a cloud-based data system I created that shows the records of your pipettes, list of your pipettes and provides 24/7 access to your certificates if you were in need to print or download them last minute due to an audit.

If not, I can provide you 2x5 single and multi-channels for both "As Found" and "As Left".

Here is what I found out:

The 2x5 single and multi-channels for both "As Found" and "As Left" is sufficient for our needs we do not need access to the vendor's PipetteNET database just need provided either digital or printed reports.