New BGAN for the U.S. Embassy Hanoi, Vietnam

ID: 19VM3024Q0034 • Type: Solicitation

Description

Subject: Request for Quotation # 19VM3024Q0034 Procurement New BGAN for the U.S. Embassy Hanoi

Enclosed is the Statement of Work/Request for Quotation (SOW/RFQ) for one time procurement and installation for the U.S. Mission in Vietnam Defense POW MIA Accounting Agency (DPAA) . If you would like to submit a quotation, complete the required portions of the attached document, to include:

Standard Form 18: block 11e & 11f Price; block 13, 14, 15 and 16 - Bidder's information
Pricing as per RFQ part III
Technical proposal as required in RFQ
NDAA certification
Registration for System for Award Management (SAM)

Submit the package electronically to Ms. Nga Nguyen (NguyenTN4@state.gov) on or before the deadline of September 04, 2024 at 17:00 local time.

The U.S. Government intends to award a contract/purchase order for each requirement to the responsible company submitting an acceptable quotation at the lowest technically acceptable price. Quotes must be valid for a minimum of 120 calendar days. We intend to award a contract/purchase order based on initial quotations, without holding discussions. Although we may hold discussion with companies in the competitive range if there is a need to do so.

Bidders must include the company registration record in the System for Award Management (SAM) website https://sam.gov/content/home - with the Unique Entity Identifier (UEI) number for doing business with the U.S. Government. If you don't have a SAM record please find the attached instruction, or contact the American Embassy GSO Procurement Section at HanoiGSOProcurement@state.gov for assistance. Bidders are required to be registered in SAM at the time their quotation is submitted.

Please email any questions regarding this request to Mr. Albert Kafka (KafkaAB@state.gov).

Background
The U.S. Mission in Vietnam Defense POW MIA Accounting Agency (DPAA) is seeking to procure and install Broadband Global Area Network (BGAN) equipment to support communication requirements for their Joint Field Activity (JFA).

This contract aims to enhance the operational capabilities of the DPAA by providing reliable satellite communication.

Work Details
The contractor shall provide all labor, materials, equipment, and services necessary for the procurement and installation of BGAN equipment. Specific tasks include:
1. Supply one BGAN equipment unit equivalent to Hughes 9211 HDR BGAN Satellite Terminal with specified technical specifications including satellite transmission and reception frequencies, operational capabilities, dimensions, weight, and environmental tolerances.
2. Provide shipping and installation services for the BGAN equipment.
3. Ensure immediate support for system and hardware failures, recommend solutions, and perform repair work as requested by the Embassy.
4. Process necessary visas, permits, and licenses required to execute this contract in compliance with local regulations.
5. Provide technical assistance during installation and configuration of the new equipment to sync with DPAA’s current network.
6. Deliver a Certificate of Origin and a Certificate of Quality for the provided products.
7. Maintain confidentiality regarding DPAA's usage of the equipment.
8. Offer warranty services including troubleshooting software problems within 24 hours and hardware replacement within 3 days if necessary.

Period of Performance
The delivery date for the BGAN equipment is 40 days after the purchase order is awarded.

Place of Performance
The contract will be performed at the U.S. Embassy located at 7 Lang Ha, Hanoi, Vietnam.

Overview

Agency

U.S. Embassy In Hanoi [DOS]

Response Deadline

Aug. 4, 2024, 6:00 a.m. EDT Past Due

Posted

Aug. 21, 2024, 10:34 p.m. EDT

Set Aside

None

NAICS

541519 - Other Computer Related Services

PSC

DA01 - IT And Telecom - Business Application/Application Development Support Services (Labor)

Place of Performance

Hanoi 10000 Vietnam

Source

SAM

Current SBA Size Standard

$34 Million

Est. Level of Competition

Average

Est. Value Range

Experimental

$50,000 - $150,000 (AI estimate)

Signs of Shaping

65% of similar contracts within the Consulates and Embassies had a set-aside.

On 8/21/24 U.S. Embassy In Hanoi issued Solicitation 19VM3024Q0034 for New BGAN for the U.S. Embassy Hanoi, Vietnam due 8/4/24. The opportunity was issued full & open with NAICS 541519 and PSC DA01.

Primary Contact

Name

Ms Nga Nguyen Profile

nguyentn4@state.gov

Phone

842438505000

Fax

842438505171

Secondary Contact

Name

Albert Kafka Profile

kafkaab@state.gov

Phone

842438505000

Fax

842438505171

Question & Answer

Incumbent or Similar Awards

Potential Bidders and Partners

Awardees that have won contracts similar to Solicitation 19VM3024Q0034

Additional Details

Source Agency Hierarchy

STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY HANOI

FPDS Organization Code

1900-VM300

Source Organization Code

100171703

Last Updated

Aug. 21, 2024

Last Updated By

jinj3@state.gov

Archive Date

Aug. 19, 2024