Valet Parking Services Contract - MIW   3

Government Responses to Offeror questions 2 Non-Site-Specific Responses: Q: Current annual spend? A: The government will not disclose this information at this time. Q: Any current issues we can address? A: There are no additional known issues regarding this solicitation other than items listed in the statement of work and related solicitation sections. Q: Is there any contractor currently performing this service? A: Yes, there currently is a contractor preforming these services Q: If yes, would you kindly provide us with the Contract number? A: The current contract number is: 36C25220C0129 this contract is inclusive of both the Milwaukee and Madison sites. Please confirm whether an amendment will be issued to reflect the updated Wage Determination. Aligning with the most current standards will help avoid any inadvertent discrepancies in pricing. A: Yes, the most recent determinations dated 12/23/2024, shall be used and are attached to this amendment. Wage Determination No. 2015-4899 for Milwaukee, has since been updated to Revision No. 26, dated December 23, 2024 Wage Determination No. 2015-4897 for Madison, has since been updated to Revision No. 27, dated December 23, 2024. Milwaukee Site Specific Responses: Q: In Lot 1, when we move vehicles at closing, is there a section of Lot 1 that can be segregated (not available to self-parked vehicles) once we park valeted vehicles? If not, should a valeted vehicle become damaged by others while in Lot 1, are there cameras that can identify the vehicle responsible for the incident, so the valet service provided is not responsible for that damage? A: There is no designated parking in lot 1 for valet. Based on the current SOW, Valet contractor shall move vehicles at the end of the day to lot 1, if there is a disabled parking identification placard or plate. This is to assist the Veterans that have difficulties getting to their vehicles. Cameras are installed for exterior lots. However, it is not a guarantee the cameras will capture specific locations of any one incident. Q: Is the Milwaukee valet booth owned by the VA or current contractor? Will it remain for the new contractor? A: Booth is owned by the VA. Unsure at this time the shed will stay long term or may have to move inside the East entrance as the normal routine in the past. As a reminder, attendants shall lock and secure all valet-parked vehicles and ensure all car keys are stored in an appropriately secured valet booth. The valet booth shall be provided by the Contractor that will be in the current VA own shed and or available if the shed is removed to have a secured booth, container for the keys. Q: What time does the Valet stop accepting vehicles? A: Hours of operations at the Milwaukee VAMC are 7:00 am to 5:00 pm Monday through Friday, excluding Federal Holidays listed in section 3.2. If the President of the United States declares any other day a holiday or by executive action closes any facility, the COR shall determine if valet services shall be needed. Valet should be available within the time frame to accept vehicles and drop off vehicles. Q: Is there a location to secure equipment after closing? A: Please see Contractor shall furnish all required supplies, materials, signage, and any necessary equipment required to perform the services defined herein as follows. All equipment except for signage should be stored in the required lock cabinet that is in the contract. Currently the VA owned shed is also locked, and Government keys provided. However, if the shed is removed, the contract will cover the equipment to be secured in their cabinet. If you wish to secure signage daily the VA owned shed is provided. If shed is removed, we will need to look at options to secure contractors signage if requested. Q: Are there any upcoming traffic or parking concerns? A: More employees will be working onsite and less telework that should not affect the number of cars being parked by the valet. Also, there is 10-year plan of road construction in the surrounding area, however these items should not affect the valet, other than the potential for more traffic in the area. Q: Please provide actual current hourly and/or daily vehicle parked counts. A: Daily Counts: December 2nd 142, 3rd 175, 4th 151, 5th 172, 6th 115, 9th 145, 10th, 181, 11th 163, 12th, 130, 13th 129, 16th 149, 17th 159, 18th 145, 19th 110, 20th 89, 23rd 105, 24th 9, 26th 35, 27th 54, 30th 99, 31st 87, January 2nd 120, 3rd 93, 6th 134, 7th 182, 10th 111. Madison Site Specific Responses: Q: Please provide a map of the campus that shows the location of the parking garage. A: Map attached as VA Madison Site Plan.pdf. The parking garage is identified as PARKING RAMP BLDG #15 on the map. Q: Could the valet parking level be on the top floor of the garage? A: No. Valet parking is designated on the northern section of the 2nd level. Q: What time does the Valet stop accepting vehicles? A: Hours of operation are 7:00am to 5:00pm. The Valet should accept vehicles during the hours of operation. Q: Is there a location to secure equipment after closing? A: At present the contractor furnished secure cabinet/valet booth is kept in the main entrance vestibule after hours. For an additional level of security, the cabinet can be pulled into the main entrance area. Q: Please provide actual current hourly and/or daily vehicle parked counts. A: Daily vehicle counts attached as 2024 Valet Daily Vehicle Totals.pdf.