Lawn Maintenance Services at the Fort Riley Commissary

Background
The Defense Commissary Agency (DeCA) is seeking interested vendors to provide services necessary to perform Landscaping Maintenance Services at the Fort Riley Commissary, located in KS. Interested vendors must agree to the Statement of Work, Attachment A (NOTE: this is a draft form and may change prior to solicitation publication). A list of questions pertaining to landscaping maintenance processes and procedures is located in Attachment B.

The anticipated Period of Performance (PoP) will be for a base period of December 1, 2024 through November 30, 2025 and will include four one-year option periods that may extend performance through November 30, 2029.

Work Details
WORK PERFORMANCE: The contractor shall provide all supervision, personnel, labor, tools, supplies/materials, equipment, transportation and other items and services necessary, unless otherwise indicated, to perform landscaping maintenance services required under this contract. Location: Fort Riley Commissary Address: 2310 Trooper Drive (Building 2310), Fort Riley, Kansas 66442
Areas of responsibility to be serviced include: lawn, ground cover, mulch bed areas
Landscaping maintenance services shall include: grass mowing, trimming, edging, pruning, mulching, weeding, leaf and straw/needle removal, fertilization of ground cover, and maintaining basic flower beds.

WORK SCHEDULE: Day and time of all work performed under this purchase order must be arranged in advance with the Facility Manager or other designated Commissary personnel or his/her designated representative to prevent interference with patrons and normal operation of the Commissary.

DISPOSAL OF DEBRIS: For all services performed all debris shall be collected at the end of each day’s work industry standard.

STORAGE AREA: Contractor’s tools, equipment and associated lawn care materials may not be stored on installation. The contractor shall bring all necessary lawn care materials to the site and remove them at the end of each day’s work.

DAMAGE TO GOVERNMENT FACILITIES: Damage to any facility, property (government or patron) exterior equipment or systems caused by the contractor as a result of work performed under this contract shall be repaired by the contractor at his/her own expense. The contractor shall be required to repair or replace all items and components to return the damaged area to its condition before the damage incident.

GOVERNMENT FURNISHED UTILITIES: While working on the sites the contractor may use existing power and water sources as supplied by to facilitate completion of the work.

CONTRACTOR ATTIRE: The contractor and the contractor’s employees shall be required to wear company-emblazoned shirts and any additional job-specific attire at all times. Long pants are recommended but walking shorts with pockets will be acceptable. Revealing clothing or clothing with obscene or inflammatory designs slogan or remarks shall not be permitted.

MOWING: Lawn areas shall be mowed to the optimal height to maintain healthy appearance depending on grass type using a mulching method. Litter and trash within defined areas of responsibility shall be removed within lawn or shrub areas prior to mowing. Care should be exercised to prevent damage to existing trees shrubs bushes flower beds and lawn irrigation equipment . FREQUENCY: Shall be dictated by the type of grass and vegetation currently at site.

TRIMMING: For areas of responsibility the contractor shall trim areas inaccessible by the mower to include but not be limited to fences fence posts sidewalks drives curbs foundations shrubs trees flower beds and other obstructions. Trimming needs shall not be exclusive to bushes trees other vegetation currently on site. Trimming debris must be removed. Dead or dying trees shall be reported to the Commissary Officer or his/her designated representative. Contractor is not responsible for tree removal services.

Period of Performance
The anticipated Period of Performance (PoP) will be for a base period of December 1, 2024 through November 30, 2025 and will include four one-year option periods that may extend performance through November 30, 2029.

Place of Performance
Location: Fort Riley Commissary Address: 2310 Trooper Drive (Building 2310), Fort Riley, Kansas 66442