Air Quality Testing at the St Petersburg VARO   3

Presolicitation Notice Solicitation: 36C10D25Q0027 This is a FAR 13 Simplified Acquisition Procedures Solicitation Type of Solicitation: 100% Veteran Owned Small Business (SDVOSB) set-aside Location of Solicitation: Sam.gov NAICS: 541380 PSC(s): F101 Description: Air Quality Testing Quote due: 03/6/2025 @11:00 eastern time with completed and signed copy of solicitation. Contracting Officer: Craig Harris, Craig.Harris@va.gov See Solicitation 36C10D25Q0027 for more details. Interested Party requirements: Vendors must have active registrations in SAM.gov and SBA.gov well as have current, updated information actively vendorized with the Financial Service Center (FSC). Award will not be held for vendors who do not comply with the solicitation. Evaluation Criteria: Quotes will be evaluated in accordance with FAR 13.106-2 Evaluation of quotations or offers. Evaluation will be Best Value to the Government Quotes will be evaluated for a fair and reasonable price. STATEMENT OF WORK (SOW) Air Quality Testing 1. GENERAL 1.1 Introduction. This document contains instructions governing the required content for quotes, including terms governing this procurement process, a description of the services sought by St. Petersburg VA Regional Office Support Services Division, located at 9500 BAY PINES BLVD. BAY PINES, FL 33744. This is a requirement that an offeror must satisfy to be eligible for consideration, evaluation criteria, a description of standard contract terms and conditions, and other requirements that must be satisfied in each quote. Contractor shall provide all labor, equipment, transportation, quality control and supervision to fulfill effectively and efficiently all the requirements of this Statement of Work (SOW). To ensure a safe working environment at the St Petersburg Veterans Affairs Regional Office (VARO), Indoor Air Quality Tests will be conducted throughout the facility each year at each work unit as marked in exhibit 1. Thirteen individual indoor and one individual outdoor test will be conducted during each quarterly testing. 1.2 Scope of work. The Contractor will: 1.2.1 Identification - The Contractor shall comply with all local, state, and federal environmental, health, and safety regulations while conducting testing and ensure that all work is in compliance with the applicable codes. With the aid of exhibit 1 identify the areas requiring Indoor Air Quality Tests. 1.2.2 Indoor Air Quality Tests Conduct the Indoor Air Quality Tests at 25% of the marked locations in exhibit 1 on a quarterly basis, covering all 50 areas annually. 1.2.3 Outdoor Air Quality Tests Conduct 4 Outdoor Air Quality Tests. The 4 outdoor air quality tests will be conducted, at a minimum, 3 months apart. 1.2.4 Reporting and Recommendations Submit all collected samples to an American Industrial Hygiene Association (AIHA) accredited laboratory. Produce a final report inclusive of the following items: existing conditions, site documentation including laboratory reports, analyses, and recommendations. Work will be performed in accordance with the criteria of the GSA Federal Property Management Regulations and the ASHRAE, the protocols of OSHA, or the American Conference of Government Industrial Hygienists. 1.3 Work performance: 1.3.1 Place of work - Indoor Air Quality Tests will be performed at the VA Regional Office, 9500 Bay Pines Blvd, Bay Pines, FL 33744 Contractor must contact the COR at least 7 business days prior to start of work/testing to ensure that the COR and building is available for testing. 1.3.2 Work hours and holidays Indoor Air Quality Tests will be performed during regular business hours of 8AM until 4PM excluding government holidays. Our eleven official holidays are New Year s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. All work will be coordinated with the program coordinator. 1.3.3 Duration This contract is to be completed within 12 months from the Notice to Proceed date and work will commence after 16 November 2024. 1.3.4 Rules and Regulations - Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, presenting valid identification for entrance, smoking restrictions and any safety procedures as outlined in the site regulations. 1.3.5 Employee behavior - The Contractor shall be responsible for the acts and omissions of all his employees and all subcontractor, their agents and employees and all other persons performing any of the work under a contract with the Contractor. 1.3.6 Non-Personal Services-The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately. 2. DEFINITIONS 2.1. Acceptance Criteria Contractor provided and VA approved performance standards. 2.2. AQL Acceptable Quality Level. The level to which a specific task will be evaluated against by the Contracting Officer (CO) and the COR. 2.3. Contractor. The Indoor Air Quality Test contractor to which this contract is awarded to. 2.4. CO Contracting Officer awarding this contract. 2.5. Contracting Officer Representative Will coordinate indoor air quality testing with the contractor. 3. GOVERNMENT FURNISHED ITEMS AND SERVICES 3.1. Parking. During Indoor Air Quality Testing the government shall provide the contractor parking space at no cost, as well as access to the VARO as necessary. 4. CONTRACTOR FURNISHED ITEMS AND SERVICES 4.1. General. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure the Indoor Air Quality Tests are performed at the St Petersburg VA Regional Office. 4.2. Competencies. The Contractor will have a thorough knowledge of all applicable OSHA laws and regulations regarding Indoor Air Quality Tests. 5. SAFETY. The following safety criteria shall be met at the time of the acceptance inspection: 5.1. Equipment. The Contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its employees. 5.2. Restricted equipment. The Contractor shall not use propane-fueled portable equipment in the performance of the work required by this contract. 5.3. OSHA - Prior to commencing work the Contractor shall provide proof that an OSHA designated competent person (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. 5.4. Compliance The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. 6. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.