Document Scanning Project - Solicitation   2

Background
This is a non-personnel services contract to convert archived casefile records stored at the U.S. Army Criminal Investigation Laboratory (USACIL) and upload them to one or more external hard disk with Universal Serial Bus version 3 (USB 3.0) in .pdf format. The USACIL maintains a voluminous amount of government records in both hardcopy and obsolete digital formats. There is a regulatory requirement to digitize all paper copies to ensure records are available for years to come. The Army Records Information Management System AR 25-400-2 governs the maintenance and disposition of Army information.

Work Details
The contractor shall provide all necessary management, supervision and other labor required to successfully perform document scanning project services in accordance with the Performance Work Statement and the Solicitation. The contractor must provide secure transport of physical documents/records with complete inventory by file number and content, and chain of custody from pick-up through destruction or return. Contractor must provide 100% quality review and ensure 99.9% data reproduction accuracy.
Additionally, the contractor must scan all USACIL case files in hardcopy format and convert to digital format (Adobe Acrobat .pdf). Files must be fully Optical Character Recognition (OCR) capable and indexable on USACIL case number, Agency Case Number(s), Submitting Agency Office Name, Subject name(s), Victim name(s), and Location of Origin (post, base, station, or city of submitting agency).
The period of performance shall be for one (1) Base Year of 12 months from May 1, 2024, to April 30, 2025.

Period of Performance
Base year: 01 May 2024 – 30 April 2025

Place of Performance
The work to be performed under this contract will be performed at Contractor’s facilities except for the collection, inventory, and packing or download of records for conversion. These tasks will be conducted at the USACIL located on Gillem Enclave, Forest Park GA.