Document Conversion and Scanning Services

Background
The U.S. Government Publishing Office (GPO) in Washington, DC has issued a solicitation for off-site document conversion and scanning services under Program 785-S (R-1) for the Defense Logistics Agency (DLA). The contract term is from the date of award until February 28, 2025, with the potential for up to four optional 12-month extension periods. Bids must be submitted via email with the program number and bid opening date specified in the subject line. Bidders are required to possess all necessary security clearances for SECRET level work prior to the bid opening date.

Work Details
The contractor is required to perform off-site document conversion services, including document preparation, clean-up, scanning, OCR/ICR conversion, 508 compliance, naming/indexing, saving to various output media, packing, and distribution. The contractor must adhere to GPO Contract Terms and Quality Assurance Through Attributes Program for Microforms. Additionally, subcontracting is not allowed for orders containing Classified, Sensitive But Unclassified (SBU), PII, and/or Controlled Unclassified Information (CUI) information.
All scanning must adhere to the Federal Agencies Digitization Guidelines Initiative (FADGI) standards. Scanner performance and consistency must be evaluated daily prior to scanning by the contractor. The contract also includes provisions for an option to extend the term of the contract, economic price adjustment, security requirements including protection of Sensitive and Personally Identifiable Information (PII), and warranty terms.

Period of Performance
The period of performance for this contract is from the date of award until February 28, 2025, with the potential for up to four optional 12-month extension periods.

Place of Performance
The geographic location(s) where the contract will be performed is not explicitly provided in the solicitation.