DFAS Cleveland Mailroom 60 month Contract

REQUEST FOR INFORMATION, DFAS-CLEVELAND

Please respond by: Friday, April 18, 2025, 12:00 p.m. Eastern.

The objective is to provide Defense Finance and Accounting Service (DFAS) Cleveland with the ability to continue its mission with a high-quality mail delivery system and meet all USPS regulations and have a supporting MEF Mission Essential Function system.

DESCRIPTION:

DFAS- Cleveland is issuing this Request for Information (RFI) to determine how many capable vendors are interested in this requirement and to determine how many of these interested vendors are Small Businesses.

NOTE: This is NOT a Request for Quotation (RFQ); this is a Request for Information (RFI) ONLY. It is no mandatory to provide a quote at this time but quoting estimated pricing will assist in market research.

Highlights of expected requirement:

-The project is to buy or have a 60-Month Lease of Mailing Systems: Digital Mailing Machine and, Folding/Inserting Machine System with Inbound and Outbound Mail tracking including peripherals, provide maintenance on 2017 Lease-to-own machine, and modem rental for mail systems.

-The location of the machines and where service is to be performed is at the DFAS Cleveland, Federal Office Building (FOB) 1240 East 9th Street, Cleveland, OH 44199-2055.

-The period of performance is expected to be for one base plus up to four option years.

-The tentative Statement of Need and Schedule of Items are attached to this posting- please review for details.

PLEASE PROVIDE THE FOLLOWING INFORMATION IN YOUR RESPONSE (all of these are listed in the Schedule of Items attachment):

1) Your company's name, address, email address, telephone number, and point of contact.

2) Provide your CAGE code.

3) Provide your business size (small, large, other).

4) Has your company provided this type of service before?

If yes, has your company provided this type of service to a Department of Defense Agency?

If yes, please note which agency or agencies, the award number(s), and the time period during which the service was provided.

5) Does your company have any existing Department of Defense or federal government (for example, GSA, NASA SEWP, etc.) schedules for this type of maintenance and service work?

If yes, please provide your schedule contract number(s) and note which Schedule the contract is on (GSA, NASA SEWP, etc.).

This RFI is being issued only to determine how many vendors in the open market are interested in and capable of providing the type of maintenance and service listed, the size of these businesses, and whether any of the responding businesses have existing contracts for this type of service on any Schedule contracts (like GSA, NASA SEWP, NIH, CHESS, etc.).

PLEASE NOTE: It is no mandatory to provide a quote at this time but will assist in market research.

SEND YOUR RESPONSE TO:

POC: Veronica Hay- Contract Specialist, DFAS-Columbus/CSD.

Email address: veronica.c.hay.civ@mail.mil

Please provide your response and any questions via email by Friday, April 18, 2025, 12:00 p.m. Eastern.