Actus Purchase Card Management

Background
The Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS), Office of Contracting, is proposing to award a delivery/task order or modify an existing delivery/task order on behalf of the Office of Chief Financial Officer. This acquisition is conducted under the authority of the Multiple-Award Schedule Program and aims to provide USCIS with purchase card approval and management software that is FedRAMP certified.

The Quality Services Management Office (QSMO) under the Department of Treasury has established standards for shared services and created a marketplace for agencies to acquire financial management tools and services.

Work Details
The selected contractor for this effort is Paperless Innovations Inc., which will provide the Actus Purchase Card Management system. Key features include:
- The system must be a Commercial Off-The-Shelf (COTS) product provided on a Software as a Service (SaaS) basis and certified by the FedRAMP program.
- Automation of USCIS/OCFO’s Purchase Card program approvals process flow, including customizable options to meet USCIS's unique needs.
- Efficient cost management, streamlined audit requirements, and enhanced oversight over the program to mitigate risks associated with the Purchase Card program.
- Integration with SAP S4/HANA via Application Programming Interface (API) for recording purchase approvals and financial transactions once established.
- The system must interface with the agency servicing bank (currently CitiManager) for transaction and user data exchange.

Place of Performance
The services will be performed at locations relevant to USCIS operations.