Digital Refractor (VA-23-00045307)   2

1. SCOPE OF WORK: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Digital Refractors product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Digital Refractors, which are also called auto phoropters, are designed to obtain the individual s optical status of the eye through infrared light and sensors by shining light into the eye and then measuring how it changes as it bounces off the back of the eye (the ocular fundus). They allow for an adjustment by the patient at the end of the automated process. Similar to manual phoropters, digital refractors obtain a subjective refraction. However, digital refraction is a more accurate and efficient way to get the right eyeglass prescription. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Digital Refractors to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods. 2. REQUIREMENT This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Reichert VRx Digital Refractors. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Contract Line Items Manufacture Part Number Description 0001 Reichert 16242 Phoropter VRx Digital Refraction System with Prism 0002 Reichert 16242-RIC Reichert Instrument Connection Kit 0003 Reichert 16242-NRIC Non-Reichert Instrument Connection Kit The Department of Veterans Affairs (VA) is seeking vendors who can provide Reichert VRx Digital Refractors or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. The following SC s apply to CLIN 0001 SC# Salient Characteristics Method of Evaluation SC Literature Map Reichert VRx TOPCON CV-5000S SC 1 Must have Pupil Distance (Pupillary Distance) adjustment of 50mm or lower to 80mm or higher Literature Review SC 2 Must have Spherical Effects (Spherical Power) that encompasses +17.75 and -22.25D Literature Review SC 3 Must have Spherical Effects Measuring Step of .25D Literature Review SC 4 Must have Cylinder Power of +8.0 to -8.0 D, Steps .25D and 1.00D Literature Review SC 5 Must have a cylinder Axis Adjustment Range of 0 to 180 degrees Literature Review SC 6 Must have Cross Cylinder of +/- .25D Literature Review SC 7 Must have a Cylinder Measuring Step of .25-degree capability with additional 1.00D capability Literature Review SC 8 Must have a Corneal Vertex Distance of 16mm (Eyeglass Wearing Distance) Literature Review SC 9 Must have Prism (Prismatic) Effects range of 20D Literature Review SC 10 Must have Prism (Prismatic) Measuring Step of 0.25D or lower to 0.5D or higher Literature Review SC 11 Must have a Near-Point Convergence distance of 40cm (400mm) Literature Review SC 12 Must be able to connect to Electronic Medical or Health Records (EMR)(EHR) Literature Review SC 13 Must be able to be controlled from a Remote Location (TeleHealth-Remote) Literature Review SC 14 Must be capable of connecting to other manufacturer models of pre-test and acuity devices. Literature Review This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to kever.swafford@va.gov. Please respond to this SS no later than February 07, 2024 @11:59PM EST DISCLAIMER: This Sources Sought Notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this Sources Sought Notice.