November 5, 2024
Dear Sir or Ma'am,
Enclosed is a solicitation package prepared by the Federal Bureau of Prisons Acquisition office. This solicitation is for the acquisition of various food service products for our facility. Our physical location is Federal Prison Camp Montgomery, Bldg. 1249 Maxwell AFB, Montgomery AL 36112. This package contains all the necessary information for submitting a request for quote for evaluation.
In submitting the request for quote, please consider all information provided herein. Carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.
All potential bidder(s) are advised that this solicitation includes the clause FAR 52.212-4 for commercial items. Bidder(s) should include their Data Universal Number System (DUNS) number in their offers. As of October 2012, all vendors participating shall be registered in the SAM website www.sam.gov. The contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. As of January 1, 2005, all potential bidder(s) are required to complete the annual Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212-1 Instructions to bidder(s) - Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.212-3 Offers Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award. The government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government. Items delivered will be accepted in accordance with FAR 52.211-16, Variation in Quantity at 10 percent. Excess items over the exact quantity ordered will be returned at the contractor's expense or retained without compensation to the contractor.
Offers shall be received on or before the deadline of November 20, 2024, at 2:00 PM Central Standard Time. The only method of receipt is Email: jmferguson@bop.gov.
Please do not submit quotes to any other email other than the one listed above. Quotes received after the deadline or to another email will not be considered.
Please place any questions you may have in writing by email to jmferguson@bop.gov. I will consider all questions received and provide responses, where appropriate. Please be sure to have read the cover letter, solicitation, specifications and delivery schedule, if the answer is addressed in those documents you will not receive a response. If you are bidding alternate packaging and/or specifications it must clearly be marked and show what the differences are. You will be responsible for providing the correct prices to match our units of measurement. If you do not supply an item or meet the attached delivery schedule it will be noted as a performance issue. All quoted prices should not have more than two (2) decimal points. All orders over $10,000.00 will be placed on SF-1449. All orders under $10,000.00 will be placed on a Government purchase card unless otherwise authorized by the contracting officer. All Government purchase card and SF-1449 transactions are fill or kill. Awarded pricing will only be available at www.beta.sam.gov, on or about January 1st - 15th, 2025.
The evaluation factors are past performance and price. Past performance will be rated higher than price. The Government will award to the responsible bidder(s) whose offer conforms to the solicitation and is considered to be the most advantageous to the Government. Goods are to be delivered from January 1st - 15th, 2025, Monday through Thursday between 7:30 a.m. and 1:00 p.m., excluding Federal Holidays. Undelivered items are subject to cancellation. Failure to deliver within the established time frames will be considered as non-conformance under the terms of the contract.
Sincerely,
Jeff Ferguson
Contract Specialist
Background
The Federal Bureau of Prisons is issuing this solicitation for the acquisition of various food service products for the Federal Prison Camp Montgomery located at Bldg. 1249 Maxwell AFB, Montgomery, AL 36112.
The goal of this contract is to procure food items necessary for the facility's subsistence needs during the second quarter of FY25.
Work Details
The contract includes the delivery of various fresh fruits and vegetables as detailed below:
1. Fresh Fruit, Apples: 195 cases, U.S. Extra Fancy, U.S. Fancy, or U.S. No. 1, with a case count between 80 - 138. Delivery: 15 cases weekly on Mondays.
2. Fresh Fruit, Bananas: 156 cases, minimum diameter of 1 1/8" and length of 5.5", delivered in 40 lb cases; 12 cases weekly on Mondays.
3. Fresh Fruit, Oranges: 88 - 195 cases, U.S. Fancy or U.S. No. 1; delivery of 15 cases weekly on Mondays.
4. Fresh Vegetable, Broccoli: Fresh cut florets or spears; delivered in a single case of 45 lbs weekly on Mondays.
5. Fresh Vegetable, Cabbage: U.S. No. 1 Green; total quantity of 2,340 lbs delivered in four bags of 45 lbs each weekly on Mondays.
6. Fresh Vegetable, Carrots: Whole carrots meeting U.S. standards; total quantity of 650 lbs delivered in one bag of 50 lbs weekly on Mondays.
7. Fresh Vegetable, Cauliflower: Fresh cut florets; delivered in one case weekly on Mondays.
8. Fresh Vegetable, Celery: U.S. Extra No. 1 or U.S. No. 1; delivered in one case of 45 lbs weekly on Mondays.
9. Fresh Vegetable, Cilantro: Delivered in one case weekly on Mondays.
10. Fresh Vegetable, Cucumbers: Delivered in one case of 50 lbs weekly on Mondays.
11. Fresh Vegetable, Onions: Total quantity of 3,250 lbs delivered in five bags of 50 lbs each weekly on Mondays.
12. Fresh Vegetable, Peppers: Total quantity of 1,300 lbs delivered in four bags of 25 lbs each weekly on Mondays.
13. Fresh Vegetable, Potatoes: Total quantity of 9,100 lbs delivered in fourteen bags of 50 lbs each weekly on Mondays.
14. Fresh Vegetable, Sweet Potatoes: Total quantity of 6,500 lbs delivered in ten bags of 50 lbs each weekly on Mondays.
15. Frozen Broccoli Spears: Total quantity of 780 lbs packed in two cases (30 pounds each) delivered on Mondays.
16. Fresh Tomatoes: Total quantity of 1,560 lbs delivered in four cases (30 pounds each) weekly on Mondays.
17. Salad Mixes (Lettuce): Total quantity of 182 cases with specific packaging requirements for freshness and shelf life; delivery includes seven cases each week.
Period of Performance
Items must be delivered by January 15, 2025.
Place of Performance
Federal Prison Camp Montgomery located at Bldg.1249 Maxwell AFB, Montgomery AL.
