Statement of Requirements Department of Veterans Affairs Colmery-O Neil VA Medical Center, KS Replacement of Kubota BX2660 EE# 124334 (Referred to as Tractor # 3) Sub compact Tractor & attachments ***All Components and services are Name Brand or Equal*** Background: The Topeka VA Medical Center (EKTOP VAMC) Grounds Department located in Topeka, KS requires a more long-term and affordable solution in performing their duties and other responsibilities concerning grounds maintenance requiring more industrialized and heavier equipment. The purpose of this procurement is to obtain an updated sub compact tractor & attachments capable of completing heavy workloads that other machinery cannot do either efficiently or possibly at all and reducing the overall strain and resources on the grounds department staff. The purchase of updated sub compact tractor and attachments would prevent having to rent or lease similar equipment or having to contract work to be done for them, making it less expensive in the long-term. **Name Brand or Equal** Scope: This procurement is for improving the capabilities and functions of the grounds department without having to incur costs through renting or leasing equipment to perform the work or having to contract the work. The replacement of the current sub compact tractor and attachments will be a cost-saving decision on time and finances and improve project scheduling for the Topeka VAMC. In addition to the equipment requirements, there may be included incidental services of warranties, installation, support service, and equipment accessories. The contractor shall provide all necessary onsite equipment, tools, labor, and supervision required per the requirements and specifications herein. The contractor (as the manufacturer or an authorized distributor) shall install and deliver new equipment only. No refurbished, returned or used equipment is permitted. All equipment provided must also include training at no cost for grounds department staff to service/repair/maintenance on the machine if brand is different. Requirements will be divided as followed: Part A Sub Compact Tractor with Similar or Equal to Technical Specifications Part B Sub Compact Tractor loader Accessories/attachments & Associated Services Part A- Sub Compact Tractors The vendor shall provide brand name or equal to tractors and attachments with the following specifications and requirements that are equal to or similar: Factory installed/fully sealed cabin with full heat/AC/de-fogger(s) Minimum of one 12 volt power outlet Front and rear wipers Deluxe high back reclining seat with swivel mount Front and rear work lights Engine to be Kubota 37 HP (Gross) or equivalent Minimum 4wd Transmission to be hydrostatic drive (three range) High amp alternator Mid PTO Kit 10-16.5 R4 industrial front tires 4207/70-24 R4 industrial rear tires Base kit and first lever Remote Valve, Float detent Integral front loader valve Live-Independent PTO Lift capacity at 24 minimum of 2600 lbs AM/FM/Weather radio Specifications: The selected vendor will provide a Kubota tractor model L3560HSTC-LE (all equipment is name brand or equal). Specifically, it must have: Full joystick loader control, fully sealed and pressurized cabin with heat and air conditioning, full deluxe lighting, deluxe instrumentation, 12 volt power accessory and auxiliary hydraulics. Transmission shall be hydrostatic and unit is to be 4WD. Part B Sub Compact Tractor Accessories & Associated Services The vendor shall provide the tractor with the following equipment & services with specifications and requirements that are equal to or similar: **All equipment is name brand or equal** LA805 front loader w 2 lever quick coupler & grill guard (or equivalent) 72 bucket 60 front blade hydraulic angle & associated mounting kits 60 rotary front mount sweeper & associated mounting/driveline kits/deflector kits Rear ballast for safe operation of front mounted attachments 2-Year Extended or 2,000 hour (whichever comes first) Full Warranty (for a total of 4 year/4,000 hrs) on tractor and loader. Delivery and installation of optional equipment to our campus. Consideration of trade in of facility s current BX2660 tractor and its loader, rotary broom and hydraulic front blade. Complete Parts Manual for tractor & each attachment Equipment: The Kubota Sub Compact Tractor (name brand or equal) and ancillary equipment will be delivered and installed at the Colmery-O Neil Topeka VAMC. Equipment and other components will deliver high reliability for completing work done by the Topeka VAMC grounds department. Services: Vendors providing the compact tractor (and other equipment) must also provide the necessary training for grounds department staff at the Topeka VAMC to properly service/maintain the equipment at no cost. Vendor must also ensure that there is a Licensed and Certified available dealer (of the same brand of equipment) within 50 miles of the Colmery-O Neil Topeka VAMC for quick availability for parts, services, etc. and be able to service/repair what they sell without having to ship it out to another service center outside 50 miles of the Colmery-O Neil Topeka VAMC.
Background
The Topeka VA Medical Center (EKTOP VAMC) Grounds Department located in Topeka, KS requires a more long-term and affordable solution in performing their duties and other responsibilities concerning grounds maintenance requiring more industrialized and heavier equipment. The purpose of this procurement is to obtain an updated sub compact tractor & attachments capable of completing heavy workloads that other machinery cannot do either efficiently or possibly at all and reducing the overall strain and resources on the grounds department staff.
The purchase of updated sub compact tractor and attachments would prevent having to rent or lease similar equipment or having to contract work to be done for them, making it less expensive in the long-term.
Work Details
The vendor shall provide brand name or equal to tractors and attachments with specific technical specifications and requirements. The selected vendor will provide a Kubota tractor model L3560HSTC-LE (all equipment is name brand or equal) with specific features such as full joystick loader control, fully sealed and pressurized cabin with heat and air conditioning, full deluxe lighting, deluxe instrumentation, 12 volt power accessory and auxiliary hydraulics.
The vendor shall also provide the tractor with specific equipment & services including LA805 front loader w 2 lever quick coupler & grill guard, 72” bucket, 60” front blade – hydraulic angle & associated mounting kits, 60” rotary front mount sweeper & associated mounting/driveline kits/deflector kits, rear ballast for safe operation of front mounted attachments, 2-Year Extended or 2,000 hour Full Warranty on tractor and loader, delivery and installation of optional equipment to the campus, consideration of trade-in of facility’s current BX2660 tractor and its loader, rotary broom and hydraulic front blade, complete parts manual for tractor & each attachment.
Period of Performance
04-26-2024
Place of Performance
Colmery-O'Neil VAMC, 2200 Gage Blvd, Topeka KS
