2026 Disaster Preparedness Commission Conference Hotel Facilities and Catering Service
ID: 2134553
• State: New York
Opportunity Assistant
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Description
Background
The New York State (NYS) Division of Homeland Security and Emergency Services (DHSES) is seeking to acquire Conference Hotel Facilities and Catering Service for its DHSES 2026 Disaster Preparedness Commission Conference.
This conference aims to enhance the preparedness of emergency management personnel and stakeholders in New York State.
The event will take place over three consecutive weekdays from September 15, 2026, to September 17, 2026.
Work Details
The contractor is required to provide the following services:
1. Adequate space for approximately 300-315 participants with overnight accommodations for up to 250 guests for one night before the conference and at least 300 guests for two nights during the conference.
2. On-site restaurant or catering facilities capable of accommodating up to 300 guests, including all meals as specified.
3. Provision of 300 free parking spaces for attendees and overnight guests.
4. Audio and visual support as detailed in the requirements.
5. Complimentary Wi-Fi access for all guests and attendees.
6. A dedicated Conference Service Manager to assist DHSES in planning the event details.
7. Compliance with OSHA training requirements for all staff involved in the event.
Period of Performance
The contract will commence upon approval from the Office of State Comptroller (OSC) and will be effective from September 15, 2026, through September 17, 2026.
Place of Performance
The facility must be located within the NYS Office of the State Comptroller (OSC) Mid-Hudson Region, which includes Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster, and Westchester counties.
Bidder Requirements
Bidders must have a minimum American Automobile Association (AAA) rating of three diamonds or higher for their proposed hotel facility.
Additionally, bidders must comply with specific mandatory requirements outlined in Section 2.2 of the solicitation document.
The New York State (NYS) Division of Homeland Security and Emergency Services (DHSES) is seeking to acquire Conference Hotel Facilities and Catering Service for its DHSES 2026 Disaster Preparedness Commission Conference.
This conference aims to enhance the preparedness of emergency management personnel and stakeholders in New York State.
The event will take place over three consecutive weekdays from September 15, 2026, to September 17, 2026.
Work Details
The contractor is required to provide the following services:
1. Adequate space for approximately 300-315 participants with overnight accommodations for up to 250 guests for one night before the conference and at least 300 guests for two nights during the conference.
2. On-site restaurant or catering facilities capable of accommodating up to 300 guests, including all meals as specified.
3. Provision of 300 free parking spaces for attendees and overnight guests.
4. Audio and visual support as detailed in the requirements.
5. Complimentary Wi-Fi access for all guests and attendees.
6. A dedicated Conference Service Manager to assist DHSES in planning the event details.
7. Compliance with OSHA training requirements for all staff involved in the event.
Period of Performance
The contract will commence upon approval from the Office of State Comptroller (OSC) and will be effective from September 15, 2026, through September 17, 2026.
Place of Performance
The facility must be located within the NYS Office of the State Comptroller (OSC) Mid-Hudson Region, which includes Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster, and Westchester counties.
Bidder Requirements
Bidders must have a minimum American Automobile Association (AAA) rating of three diamonds or higher for their proposed hotel facility.
Additionally, bidders must comply with specific mandatory requirements outlined in Section 2.2 of the solicitation document.
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Overview
Opportunity Type
General
Opportunity ID
2134553
Response Deadline
May 21, 2026
Past Due
Date Posted
April 30, 2026
Source
Source Notes
Must be signed in to the New York Contract Reporter to view the opportunity.
Est. Value Range
Experimental
$500,000 - $1,500,000
(AI estimate)
Agency Distribution
High
On 4/30/26 Homeland Security and Emergency Services, NYS Division of in New York issued General 2026 Disaster Preparedness Commission Conference Hotel Facilities and Catering Service with ID 2134553 due 5/21/26.
Contacts
Documents
Posted documents for 2026 Disaster Preparedness Commission Conference Hotel Facilities and Catering Service
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Classifications
Opportunity Classification
Real Property, Office, Hotel, Conferences & Meeting Space - Consulting & Other Services